About The Role

Basic Purpose

Performs secretarial and administrative duties for an Executive and department. Manages schedules, arranging appointments, travel, meetings, conference calls, etc. Performs some analysis and uses initiative and independent judgment with frequent access to confidential and highly complex information. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive's intent to other managers.

Essential Duties and Responsibilities

Provides VP/Director with administrative and secretarial support

Coordinates executive and department schedules- making appointments and establishing agendas.
Arranges and coordinates all business travel.
Handles all confidential material relevant to company operations.
Screens phone calls and incoming mail.
Performs word processing duties.

Conducts various analytical special projects, especially involving budgets and preparations for Board and senior management meetings.
Coordinates department meetings; arranges use of conference rooms.
Serves as a contact to people inside and outside the company.
Collaborates with various staff and departments in preparing special projects.
Performs related duties as assigned.

Essential Education, Skills, and Environment

Education and Work Experience

Requires a High School diploma or GED and 5 or more years of experience.

Specialized Knowledge and Skills

Thorough knowledge of administrative practices and procedures. Excellent communication and interpersonal skills. Must have working knowledge of presentation and spreadsheet software. Professional appearance and presentation. Able to handle highest level confidential information. Detail oriented.

Equipment and Applications

PCs, word processing, spreadsheets and presentation software. General office equipment.

Work Environment and Physical Demands

General office environment. No special physical demands required.

Note: Immigration Sponsorship

At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but is NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For more information regarding work visas, please visit www.uscis.gov.