About The Role

Calling all originals: At Levi Strauss & Co., you can be yourself — and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit — and your future.

We are looking for a Senior Specialist, GSM Operations to provide strategic operational and administrative support to the Global Supply Management (GSM) Leadership Team. This role partners with senior leaders to guide organisational effectiveness, business planning, executive decision support, governance activities, and global coordination across multiple regions. You will bring partner management capabilities, analytical expertise, and the ability to translate complex business information into applicable insights that support leadership decision-making.

Key Responsibilities

Executive & Leadership Support

Provide administrative support to the GSM Leadership Team across multiple global locations.
Manage complex calendars across multiple time zones and coordinate leadership meetings.
Prioritise meeting requests and resolve scheduling conflicts.
Prepare meeting agendas, presentations, and action trackers.
Support executive communications and follow up on main deliverables.
Be the trusted operational partner to the VP - GSM by anticipating executive priorities, identifying follow-up needs, and progressing critical business matters with the right partners.
Prepare executive briefing materials, decision summaries, leadership talking points, and concise business updates to support the VP in internal and global forums.
Summarise inputs from regional and functional partners into clear, executive-ready summaries that aid decision-making and leadership agreement.

Business Operations & Decision Support

Support the VP - GSM in reviewing our priorities, operational performance, risks, and main follow-up actions across the GSM organisation.
Prepare executive reports, dashboards, performance summaries, and insight packs by consolidating inputs from regional GSM partners to support leadership reviews, global meetings, and strategic decision-making.
Track main plans, milestones, dependencies, and action items, providing visibility on progress, risks, and areas requiring intervention or escalation.
Analyse operating updates, budget data, and leadership discussions to identify trends, gaps, and improvement opportunities, translating findings into applicable recommendations for the VP.

Global Travel & Logistics

Coordinate complex domestic and international travel for GSM leaders.
Manage flight, hotel, visa, and ground transportation bookings.

Support travel changes and itinerary management across multiple regions.

Coordinate travel budgets and expense reconciliation.
Provide analysis of travel spend, travel patterns, and related cost drivers to support informed planning and budget management.
Ensure executive travel planning is aligned with our priorities, cost discipline, and meeting goals.

Budget & Financial Administration

Support annual and quarterly Travel & Entertainment budget planning across global regions.
Track budget use and prepare periodic reports.
Coordinate purchase requests, invoices, expense reimbursements, and payments.
Partner with Finance to oversee budget performance and support planning activities.
Support preparation of P&L-related reports, expense summaries, variance analysis, and financial insights for the Leader.
Monitor team expenses, discretionary spend, budget use, and forecast trends, and provide relevant insights to support decision-making and cost management.
Partner with Finance to prepare executive-level budget updates, identify risks or exceptions, and highlight areas requiring leadership attention.
Prepare and maintain financial reporting materials that help the Leader to review spending trends, resource allocation, and operating performance.

Leadership Operations

Coordinate global leadership meetings, Steering Committees, business reviews.
Maintain annual calendars for leadership reviews and planning milestones.
Track action items and ensure follow-up across teams.

Support preparation of leadership presentations and meeting materials.

Support end-to-end leadership operating schedule by preparing agendas, pre-read materials, reports, decision logs, follow-up trackers, and executive summaries.
Provide operational governance support by ensuring main decisions, risks, dependencies, and escalations are captured and visible to the Leader.

Executive Reporting & Communications

Prepare executive reports, presentation decks, business review materials, and leadership updates for global meetings and strategic discussions.
Translate complex operational and financial data into concise, decision-ready insights and compelling executive narratives.
Ensure the accuracy, consistency, and quality of executive reporting, and communication materials.
Develop standardised reporting templates and executive dashboards to improve visibility of our priorities, budget performance, and operational progress.

Event & Meeting Management

Plan and coordinate global leadership meetings, workshops, off-sites, and town halls.
Manage venue logistics, virtual meeting platforms, catering, and meeting materials.
Coordinate events involving partners across multiple regions and time zones.
Support preparation of business content, leadership messages, meeting goals, and post-meeting follow-up summaries for major GSM leadership events.

Global Coordination

Be the central coordination point across GSM teams in India, the Philippines, Hong Kong, and San Francisco.
Facilitate communication across global teams to ensure understanding on priorities and deliverables.
Support onboarding activities for new leadership team members.

Maintain leadership contact lists, organisation charts, and communication distribution lists.

Promote understanding by tracking decisions, dependencies, risks, and follow-ups across global partners.

Administrative Support

Prepare business correspondence, reports, presentations, and documentation.
Coordinate approvals and document workflows.
Maintain confidential business information and records.
Support special projects and strategic plans.
Provide high-quality analytical, reporting, and documentation support for strategic plans requiring executive visibility and leadership decision-making.

Qualifications

Bachelor's degree.
6+ years of experience supporting senior leaders in a multinational organisation.
Demonstrated experience supporting globally distributed leadership teams.
Coordination, and partner management skills.
Maintain confidentiality.
Exposure to budget tracking, expense analysis, P&L reporting, forecasting inputs, and variance commentary.
Advanced Excel and PPT skills with an ability to create executive dashboards, business reports, insight packs, and leadership presentations.
Summarise complex business, operational, and financial information into clear executive-level recommendations and decision-support materials.

Benefits

We put a lot of thought into our programs to provide you with a benefits package that matters. Whether it is for medical care, taking time off, improving your health or planning for retirement, we've got you covered.

Here's a small snapshot

Complimentary preventive health check-up for you & your spouse
OPD coverage
Best in class leave plan including paternity & family care leaves
Counselling sessions to prioritize mental well-being
Exclusive discount vouchers on Levi’s products

We are an Equal Opportunity Employer committed to empowering individuals from all walks of life to achieve their professional goals with us, regardless of race, religion, gender, gender identity, pregnancy, disability, sexual orientation, age, national origin, citizenship status, or genetic information. We actively seek and encourage applications from diverse candidates, including those with disabilities, and offer accommodations throughout the selection process upon request.

To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.