About The Role

National Subrogation Services (NSS) is seeking a detail-oriented and reliable Administrative Assistant to support the day-to-day operations of our office. This is a part-time position requiring approximately 20 hours per week, typically worked over 2-3 days per week.

The ideal candidate is organized, proactive, customer-service focused, and able to manage multiple responsibilities in a fast-paced professional environment.

Receive, stamp, sort, and distribute incoming mail and packages.
Prepare and coordinate outgoing mail and UPS shipments to ensure timely delivery.
Open and establish new matters in the firm’s claims processing software.
Maintain kitchen and breakroom supplies, including stocking refrigerators and refreshments.
Monitor office supply inventory and place orders as needed.
Assist with office equipment maintenance, including troubleshooting basic issues, coordinating service calls, and managing toner and supply inventory.
Maintain postage machines funds and supplies.
Answer and direct incoming telephone calls in a professional manner.
Serve as a liaison with building management regarding maintenance requests, safety protocols, and facility-related issues.
Provide general administrative support to ensure efficient office operations.
1-3 years of administrative, clerical, or office support experience required.
Strong organizational, communication, and multitasking skills.
Excellent attention to detail and accuracy.
Ability to work effectively with employees at all levels of the organization.
Strong reading comprehension, proofreading, and problem-solving abilities.
Proficiency with technology and the ability to quickly learn new software applications.
High school diploma or equivalent required; college coursework or degree preferred.

The salary range for this role is $26.00 - $30.00 per hour and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.