Accounts Payable Associate

AmeriTech Contracting is seeking a detail-oriented Accounts Payable Associate to manage the full-cycle accounts payable process. This role is responsible for ensuring timely and accurate processing of invoices, maintaining vendor relationships, and contributing to the company’s overall financial accuracy and efficiency.

Key Responsibilities

Accounts Payable Operations

• Code, verify, and route high-volume subcontractor and vendor invoices for project managers to approve via TimberScan Titanium
• Allocate expenses accurately across multiple active projects
• Track receipt of lien waivers, Certified Payrolls on file for billed period and insurance certificates prior to issuing payments
• Process and manage accounts payable transactions within Sage Intaact
• Manage the Accounts Payable Outlook inbox, ensuring timely response and processing of vendor communications
• Review invoices for accuracy, proper coding, and appropriate approvals
• Set up and maintain new vendor accounts
• Work closely with subcontractors regarding billing, invoices, and payment status

Payment Processing

• Prepare and execute weekly check runs
• Conduct Accounts Payable review with management prior to check runs

Reconciliation & Reporting

• Maintain accurate Accounts Payable accruals for month-end close
• Generate and distribute daily financial reports as required

Financial Coordination

• Prepare documentation and reporting for weekly finance meetings
• Support month-end and year-end close processes as needed

Qualifications Required

• Associate or bachelor’s degree in accounting, Finance, or related field (or equivalent experience)
• 2–4+ years of Construction Accounts Payable experience, preferably in construction or contracting
• Experience with Sage Intaact accounting software required
• Experience with TimberScan or similar invoice management systems preferred
• Proficiency in Microsoft Excel and general accounting systems
• High attention to detail and strong organizational skills
• Ability to manage deadlines in a fast-paced environment

Skills and Competencies

• General accounting and bookkeeping
• Accounts payable/receivable management
• Strong understanding of construction job costing, lien waivers, and purchase order matching
• Project cost tracking and reporting
• High attention to detail, strong organizational abilities, and excellent vendor communication skills
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance
• Professional growth

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