Accounts Payable/Receivable

Details

• Ensure the process of invoices management is consistent and efficient from reception to payment
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist in quarter-end and year-end closing activities, including accruals and reconciliations.
• Contribute to process improvement initiatives aimed at optimizing efficiency and effectiveness within the accounts payable function.
• Generate reports and provide analysis as needed to support management decision-making and financial reporting requirements.

Accounts payable

• Ensure the process of invoices management, external as well as internal, is consistent and efficient from reception to payment (check address, VAT and IBAN)
• Checking and processing of electronic invoices from supplier invoices via Ariba-SAP MM/SAP Cockpit (ReadSoft), with integrated digital approval workflow, including support for internal users
• Ensure a proper process of vendor creation
• Manage payment proposal and provide input for liquidity planning
• Ensure the reconciliation of inter-companies according to the closing calendar
• Justify and clear P2P and bank suspense items
• Answer Vendor & requestors reminders
• Preparation of analyses/commentaries for balance sheet and P&L accounts
• Check the open items of all accounts payable incl. analysis of old positions
• Follow the closing operations (Accruals, Deferred charges, etc.)

Accounts Receivable

• Ensure the process of customer invoices management accurately, efficiently and on time.
• Act as the point of contact and ensure coordination between the various Hub departments requesting invoices.
• Ensure the “Mirroring” of Intra-Group customers invoices with direct bookings of intercompany invoices in Accounts Receivable and Accounts Payable, using correct VAT codes and reclassification to avoid any intercompany discrepancies.
• Control internal and external automatic recharges (PAPM) with the various actors (Group Cost Controlling & Budget, Tax department and SAP Support).
• Take all necessary steps to clear daily the accounts receivable and cash suspense accounts for incoming payments.
• Act as an interface between the Group's foreign entities and the reporting department concerning the re-invoicing of intragroup recharges (follow up complaints, respond to requests for information).
• Organize recovery actions: carry out a quarterly review of unpaid invoices and make any necessary reminders.
• Track Allowances for Doubtful Accounts

Accounting Fixed Assets

• Manage creation of assets and amortization periods
• Ensure that depreciation is properly accounted for
• Monitor the inventories (assets output)
• Provide external auditors with all necessary information regarding all accounts and business transactions

Required experience & competencies

• 3-years’ experience in accounts receivable and/or accounts payable
• Experience working with SAP (FI/MM), Concur, or similar ERP systems is considered a strong advantage
• Knowledge of VAT principles and accounting practices within a multinational environment
• Good Excel skills
• Customer and services oriented, problems solving, pragmatic, and constructive.
• Proactive communicator (oral and written) with highly effective influencing, negotiating, and motivational skills.
• Unquestionable integrity
• Bachelor's degree in accounting