About The Role

Key Functions and Expected Performance

Responsible for game and facility management aspects of assigned sports (primarily Baseball)
Work in conjunction with university maintenance and grounds crew to ensure the fields and facilities are prepared to host scheduled events
Create a plan for the operation of assigned events and work with internal and external departments to ensure execution of assignments related to event
Including, but not limited to sports medicine, marketing, video/radio and television, director of operations for assigned sports, game officials (per SEC and NCAA regulations), plant/grounds, concessions, Learfield, VUPD, traffic and parking, etc.
Assist with game operations for other Vanderbilt sports as directed by the Associate Athletic Director, Facilities and Event Management
Responsible for overall leadership of home baseball operations
Assist with planning of event operations for all home contests
Assist with postseason events operations as requested
Serve as the facility lead for Hawkins Field to oversee its operation and maintenance, as well as make recommendations on projects to continuously improve the facility
Assigned facility/event management tasks
Operate with consideration of the facility’s budget
Maintain cleaning standards and perform routine building surveys
Manage facilities equipment needs
Support planning and hosting of special events within the facility, such as concerts, athletic contests, and premium events
Support and lead facility management initiatives for the unit
Perform, or coordinate through internal work orders or external contractors, repairs and maintenance of buildings, fields, and grounds
Develop and support maintenance and facility improvement planning for all facilities
Identify and implement necessary facilities processes and procedures to improve operations (i.e. custodial services, grounds, general management, etc.)
Participate in capital projects processes as requested
Assist with scheduling of practice times and other facility usage
Lead assigned sport operations meetings to determine needs for all stakeholders as it pertains to baseball events and additional events as required
Coordinate TV set-up for assigned sports
Coordinate with television director/producer to determine needs to televise event
Create a logistical plan to execute needs of television representatives
Evaluate staffing needs to assist in production and assign staffing to fill needs
Manage credentialing needs for television personnel
Serve as the liaison between television production and university plant to determine and fulfill needs to execute televised event (ex: electrical needs, establishing television compound, etc.)
Work with television production and director of sport operations to create timeline.
Athletics liaison for event support staff, including concessions, guest services, VUPD, LifeFlight, bookstore, marketing, Learfield, NCC, ticketing, custodial, etc. for assigned sports
Develop and maintain effective working relationships with coaches and support staff, university maintenance and grounds, housekeeping, campus groups, vendors and contractors, and other Vanderbilt Athletics departments
Fill in for Associate Athletic Director, Facilities and Event Management as needed
Responsible for assisting with NCAA, NIT, SEC, etc. events hosted by Vanderbilt University
Ensure compliance with NCAA and conference rules and regulations
Perform other duties requested by the Associate Athletic Director, Facilities and Event Management

Education and Certifications

A Bachelor’s degree from an accredited institution of higher education is required.
A Master’s degree from an accredited institution of higher education is preferred .

Experience and Skills

Prior experience of 3-5 years in collegiate athletics facility management and event management is necessary.
Prior leadership experience of 1-2 years in a similar role is necessary.
Prior experience leading Division I football and NCAA and conference postseason events is preferred.
Analytical, evaluative, and critical thinking skills are preferred .
Skill in organizing resources and establishing priorities is preferred .
Computer skills, to include word processing and database management are preferred .
Ability to assess and develop procurement specifications and coordinate purchasing activities in area of specialty is preferred .
Ability to manage and coordinate multiple projects simultaneously is preferred .
Knowledge of budgeting and fiscal management principles and procedures is preferred .