About The Role

Purchase Requisition (PR) Review

Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as

Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
Preparing the request for information (RFI) document for bidder evaluation
Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
Preparation of the Request for Proposal (RFP) document
Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations with shortlisted bidders

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Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA

Contract Preparation and Order Placement

Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
Maintain the contract document for future reference as per defined document management policy
Send the contract to vendor and all identified stakeholders

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Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts

Based on approved NFA, prepare, review and issue rate contracts
Prepare master outline agreement (OA) in ERP system based on rate contract

Prepare PO / SO for procurement under valid rate contract

Education

Bachelor's degree in engineering.

General Experience

More than 3 years of experience in supply chain management, procurement and related area.

Technical Experience

Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering

Experience in working with e- procurement systems and tools (SAP, Ariba, and other financial reporting tools, contract management tool, reverse auctions, etc.)

Demonstrate methodical and precise approach towards commercial and contractual execution

Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management

Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required