Project Coordinator / Administrator - Victoria 0726

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values

Integrity – We do what’s right, even when no one is looking.

Improvement – We do it well. Then we do it better.

Caring – We put ourselves in others’ shoes.

Authenticity – We like people, not pretense.

Determination – We kick down walls.

We have everything we need to inspire our customers. Except YOU.

The Project Coordinator supports the administrative needs of a Key Account Manager serving the multi-family construction industry, and will manage the project needs from contract submission through to project completion & deficiencies. They are someone who thrives in a very fast-paced environment and lives for constant change. This work environment will appeal to someone who enjoys problem solving, making quick decisions, and being constantly challenged and extremely busy.

As a Project Coordinator/Administrator, you will

• Manage new construction project needs as they relate to appliances – length of projects averages from 6 months – 2 years
• Ensure accurate inventory levels and timely scheduling of deliveries
• Monthly invoicing and account reconciliation
• Collaborate with multiple business units on a daily basis, including Dispatch/Delivery, Purchasing, and Credit
• Assess architectural drawings and how they apply to appliances
• Manage follow-ups on project details with internal and external customers (high responsibility and accountability)
• Create and update high-level reports and presentations
• Develop and nurture relationships with builder customers on-site and in-office
• Management of contract-related documentation and filing

The experience we like to see

• 1 year minimum experience in a project coordination role, or an administrative role with similar responsibilities
• Account management experience including invoicing and/or inventory control an asset
• Strong communication skills, both verbal and written
• Precise attention to detail
• Proven organization and prioritization skills
• Ability to multi-task and work quickly while maintaining accuracy
• Capacity to prioritize and meet deadlines, understand business needs and objectives
• Someone that has excellent interpersonal skills
• Adaptable and solutions-oriented
• Fluent in MS Office
• Flexibility to work within legacy systems

We hope you are passionate about

• Providing expertise! – You act as an internal business area expert and champion
• Problem solving! – You have an aptitude for utilizing your knowledge to find creative solutions
• Teamwork! - You understand the value of others, yet are still able to also thrive independently
• Joining a fun, fast-paced and ever-changing environment!

Bonus Points

• Supply chain management experience
• Construction supply experience

Why join Trail?

• Merit Performance
• PPE Allowance
• Generous employee discounts
• Gym membership discount
• Employee Recognition Program
• Company events

Work Environment

• Monday – Friday, 8:30am – 5pm
• Shared office space
• Site visits often required
• Expected Contract duration: September 7, 2026 until June 18, 2027