Corporate Assistant

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for a Corporate Assistant to join our Fiduciary Team, as part of our financial services business in Luxembourg.

As part of the global expansion of the Maples Group’s financial services offering, our Luxembourg office opened its doors in 2007. Located in Cloche d'Or, a commitment to service excellence and investment in our people quickly established Luxembourg as a regional hub where our 100+ teammates deliver the best-in-class solutions to clients worldwide alongside our Maples and Calder (legal services) colleagues.

As part of our Luxembourg team you will be performing the below key duties

The Corporate Assistant’s primary focus is the good corporate administration needed during the life cycle of a company from incorporation to liquidation. As such, the Corporate Assistant is responsible for undertaking all administrative and secretarial tasks related to the day-to-day management of the client companies. This includes but is not limited to:

Coordinating the printing, the execution, the scanning and the proper filing (electronically and physically) of any document;

Together with the Corporate Administrator, Vice-President, and the Assistant Vice-President, setting up the files, organising the documentation for the compliance file and legal files;

Collecting and dispatching incoming and outgoing mails (documents, mails, faxes, DHL) to the relevant persons of his/her team;

Preparing correspondence for clients by drafting letter(s), putting them in correct and professional standing;

Taking up phone calls in case of absence/occupation of the team members, taking messages and doing follow-up if required;

Making photocopies, filing incoming documents

Taking care of the appropriate maintenance and update of any internal databases;

Assisting in the invoicing of client companies;

Assisting with the scheduling of the board meetings dates with the relevant clients;

Answering any client request on a timely manner;

Being proactive in the follow up of all client requests and developing a growth mindset to seek out future personal and professional opportunities.

Requirements

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following

• Bachelor degree in relevant field
• At least 1 year of professional office environment within financial, banking or legal industry
• Fluent in English (any other additional languages being an advantage)
• Demonstrate a strong ability to complete tasks in accordance with guidelines/instructions
• Be proficient in all MS Office and Microsoft applications
• Must be able to work on his/her own initiative as well as part of a team
• Have excellent organisational and planning skills, with strong attention to detail
• Being able to deal with different people at different levels within the organisation and outside the organisation (i.e. clients)

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

Comprehensive health coverage (medical, dental and optical)

Competitive vacation packages

Educational assistance and professional development programmes

Life insurance

Travel insurance

Global mental wellness programme

Social events

Hybrid work

Lunch vouchers

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our