Bookkeeper - 144

• Working Hours: Monday to Friday 9am - 5:30pm NZDT Time including 30 minutes for lunch (4am-12:30nn Philippine Standard Time)
• Work set-up: 100% Remote work (Independent Contractor Agreement)

Holidays: New Zealand Public Holidays

Recruitment process: 2 client interviews and one assessment

OVERVIEW

The firm is a professional services organization providing accounting, bookkeeping, and advisory support to small and medium-sized businesses, using cloud-based systems to ensure accurate financial reporting and compliance. In this role, the Bookkeeper will manage day-to-day transactions, maintain general ledger integrity, perform reconciliations, and support accounts payable/receivable processes. The role also involves assisting with GST preparation and month-end reporting. Success in this position requires strong attention to detail, the ability to manage multiple client accounts, and adherence to established processes while working collaboratively with internal teams.

Key Duties & Responsibilities

1. Transaction Processing

• Process, code, and record all financial transactions accurately in client accounting systems
• Maintain general ledger integrity across multiple client files
• Ensure correct allocation of expenses, income, and balance sheet items

1. Bank & Balance Sheet Reconciliations

Perform regular bank reconciliations (weekly or monthly depending on client needs)

Reconcile key balance sheet accounts, including

Accounts Receivable

Accounts Payable

GST

• Payroll liabilities
• Investigate and resolve discrepancies in a timely manner

1. Accounts Payable & Receivable

• Manage supplier invoices, approvals, and payment runs
• Prepare and issue customer invoices
• Monitor receivables and follow up on outstanding debts
• Maintain accurate and up-to-date debtor and creditor ledgers

1. GST & Compliance Support

• Prepare GST returns for senior review
• Ensure correct GST treatment across all transactions
• Maintain proper documentation to support compliance with relevant tax authorities

1. Systems & Software

• Work primarily within Xero and FYI Docs
• Maintain organised and accurate digital records
• Follow firm filing protocols, naming conventions, and documentation standards

1. Month-End Preparation

Ensure all transactions are entered and reconciled on time

Assist in preparing month-end reports for senior accountants, including

• Trial balances
• Account summaries
• Identify and escalate anomalies or issues requiring review

1. Communication & Coordination

• Liaise with the bookkeeping lead to obtain necessary client information and documentation
• Respond to queries professionally and promptly
• Build and maintain trusted relationships with internal teams and clients

Key Deliverables

• Accurate and up-to-date financial records for all assigned clients
• Completed bank reconciliations with no unreconciled items
• GST returns prepared and ready for review within deadlines
• Well-organised digital files aligned with firm standards

Requirements

Essential

• Atleast 3 years of bookkeeping experience
• Strong working knowledge of Xero
• Strong working knowledge of Microsoft applications

Solid understanding of

GST

• Basic accounting principles
• High level of accuracy and attention to detail

Desirable

• Experience in a chartered accounting or public practice environment
• Familiarity with FYI Docs or similar document management systems
• Experience managing multiple client entities

Key Competencies

• Strong organisational and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple client deadlines simultaneously
• Clear, professional written and verbal communication
• Problem-solving and analytical mindset

Performance Expectations

• Timely completion of all bookkeeping tasks
• Minimal errors and rework required
• Strong adherence to firm systems, processes, and documentation standards
• Proactive communication of issues, risks, or delays
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