Event Sales Administrative Assistant

The Event Sales Administrative Assistant reports directly to the Event Sales Director and collaborates with the Event Sales Operations Manager performing a wide range of administrative duties to support the Events Department at Portside Pier.

DUTIES AND RESPONSIBILITIES

• Enters new inquiries into events system
• Enters event bookings into reservation system
• Answers phone efficiently and professionally and responds to voicemails
• Prints and prepares daily banquet event orders including updating and cutting menus
• Maintains and updates menu cards for reception events
• Creates host sheets with weekly events for the Portside Pier host stands
• Creates specialty and custom menus
• Assists in menu detailing guests’ event orders
• Organizes events office and banquet cabinet
• Orders and manages inventory of office supplies
• Assists in additional projects given by the Events Director and Management Team
• Assists in creating new systems and procedures to further organize the Events Department

Requirements

QUALIFICATIONS

• Proficient in Microsoft applications
• Basic mathematics
• Highly organized and detail oriented
• Experience in a restaurant or events field preferred
• Experience with OpenTable and TripleSeat preferred
• Experience with Instagram and/or TikTok
• Experience with Canva
• Must be able to stand, walk, reach, bend, stoop, and wipe for extended periods of time
• Must be able to carry trays and supplies (up to 25 lbs.)

AVAILABILITY

Part-time 3-5 days/week (15-25 hours/week) dependent on event schedule

Compensation & Benefits

• $20-23/hour dependent on experience
• Discounts on meals