Executive Assistant

About the Role

• We’re looking for a highly capable, proactive Executive Assistant to support a senior leader
• working across multiple fast-growing non-profit organisations.
• This is not a traditional EA role. You’ll be at the centre of a dynamic, fast-moving environment,
• helping bring structure to complexity, keeping priorities on track, and acting as a trusted
• right-hand.
• If you thrive in a fast paced, dynamic environment, enjoy problem-solving, and take pride in
• keeping things running smoothly behind the scenes, this role will suit you well.

What You’ll Be Doing

• ● Calendar Management: Coordinate a constantly shifting schedule across multiple
• organisations and stakeholders
• ● Inbox Management: Draft responses, prioritise communications, and ensure timely
• follow-ups
• ● Meeting Support: Capture notes, track action items, and ensure follow-through
• ● Administrative Support: Handle day-to-day operational tasks to free up executive time
• ● Stakeholder Coordination: Liaise with internal teams, contractors, and external
• partners
• ● Board & Leadership Support: Assist with preparing board materials, reports, and
• presentations
• ● Process Management: Maintain systems and ensure consistency (especially where
• others won’t!)
• ● Ad Hoc Projects: Support initiatives such as audits, retreats, and operational projects

Tools & Systems (Nice to Have Experience)

• ● Google Workspace (Docs, Sheets, Slides, Calendar)
• ● Notion (knowledge management)
• ● CRM systems (e.g. Adio or similar)
• ● Expense management tools (e.g. Ramp)
• ● QuickBooks or basic accounting familiarity

What We’re Looking For

Core Skills

• ● Exceptional organisation and attention to detail
• ● Strong written and verbal English communication
• ● Ability to manage competing priorities in a fast-paced environment
• ● Proactive mindset, anticipating needs before they arise
• ● Confidence in following up and keeping others accountable

Personality Fit

• ● Comfortable with change and ambiguity (things move fast)
• ● Not afraid to speak up, challenge ideas, and offer opinions
• ● Collaborative and engaging, able to build strong working relationships
• ● Strong sense of ownership and accountability
• ● A good sense of humour, we like working with people who enjoy what they do
• Why This Role is Different
• ● Work closely with a senior leader across multiple organisations and projects
• ● Exposure to strategy, operations, and leadership-level decision-making
• ● Opportunity to grow into a client-facing and higher-responsibility role
• ● Be part of a creative, mission-driven environment
• $1,000 - $1,400 a month

Location: Remote

Hours: Full Time (40 hours per week)

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.