Accounts Payable Clerk

Job Title: Accounts Payable Clerk

Job Summary

The Accounts Payable Clerk is responsible for timely payment to vendors, reconciling invoices and accounts as well as ensuring proper maintenance of vendor statements.

Duties and Responsibilities

• Complete payments and controls expenses by receiving, verifying, processing, and reconciling local vendor invoices.
• Reconcile processed work by verifying entries and comparing it to AS400 system for check printing.
• Pay vendors by scheduling and preparing cheques and resolving local purchase orders, invoice and payment discrepancies.
• Maintain records of check requests and promotional sheets from Medical and Marketing Representatives daily in preparation for drafting debit notes at the beginning of the month.
• Prepare and issue debit note statements for all overseas vendors.
• Reimburse employees by receiving and verifying expense reports.
• Ensure that weekly checks are distributed to warehouse and retail staff.
• Pay various local monthly bills such as maintenance, security, media advertising, rent, and other miscellaneous expenses while ensuring that information is entered into the system for recording.
• Stock office, pantry, and retail supplies as needed.
• Assist with file room roll over yearly.
• Protect organization’s value by strictly keeping information confidential.
• Keep appropriate records relating to the discharge of his/her responsibilities.
• Execute any other duty assigned by senior management.

Organizational Relationships

• This position reports to the Accounts Payable Manager and indirectly to the Managing Director. He/she interfaces regularly with sales, marketing, accounts, and warehouse staff.
• Requirements - Education and Experience

• Associates Degree or higher in Finance/Accounting or related business field.
• Minimum of two (2) years related experience required.
• Current accounting or finance credentials or certification a plus.
• Advanced Microsoft Excel skills.
• Proficient with AS400 software preferred.
• Proficient with Microsoft Office Suite or related software.
• Strong analytical and problem-solving skills.
• Excellent data entry and administrative skills.
• Excellent verbal and written communication skills.
• Excellent vendor relationship management.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong leadership skills and ability to multitask.
• Ability to function well in a high-paced and at times stressful environment.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.