About The Role

General Summary of DutiesChristie Clinic's department of OB/GYN is seeking a full-time Administrative Coordinator at the University clinic from Monday-Thursday 7:30am-5:00pm and Friday from 7:30am-11:30am, with no night or weekend requirements.

Duties include supervision over the Obstetrics/Gynecology department and acting as a liaison between department staff, patients and providers.

Job Qualifications and ExpectationsJOB DUTIES: (This list may not include all of the duties assigned.)

Approve staff member vacation and time off requests.

Act as time clock manager.

Establish and maintain staffing schedules to ensure appropriate coverage. Request Float coverage, as needed.

Interview prospective staff members and oversee the training of new employees.

Conduct job performance evaluations, including coaching employees to improve performance. Perform conflict control and initiate disciplinary action, as needed.

Coordinate and assist in the interview process of new providers.

Assist in the integration of new providers to the office.

Interact with other department coordinators to improve processes.

Monitor processes within the department for quality.

Assist with developing and maturing the utilization of Christie Leadership System.

Assist in setting agenda for provider meetings and attend coordinator meetings.

Communicate with staff members on any pertinent information.

Address billing and coding concerns.

Facilitate and investigate the purchase of new equipment.

Provide information to the manager to create and maintain the budget.

Assist in creating department policies and procedures.

Address Business Office concerns relative to same day appointments.

Maintain pharmaceutical supplies, medical supplies, and equipment.

Act as a patient liaison to resolve customer concerns.

Prevent distractions within the department and keep employees on task.

Coordinate processes with outside facility coordinators, as needed.

Oversee all operational functions of the office practice.

Uphold CLIA compliance.

Perform related work as required.

REQUIRED QUALIFICATIONS

High School Diploma or equivalent
Supervisory and training experience

PREFERRED QUALIFICATIONS

Preferred leadership experience
Preferred clinical experience

CERTIFICATE/LICENSE

None

TYPICAL PHYSICAL DEMANDS

Demands include sitting, standing, walking, bending, stooping, stretching and lifting up to 25 pounds. Hearing within, or correctable to, normal range, vision correctable to 20/20 and manual dexterity for the operation of office equipment is required.

TYPICAL WORKING CONDITIONS

Work is performed in a medical office setting with possible exposure to communicable diseases, toxic substances, hazardous waste, bodily fluids and other waste common to a health care environment. Requirements may include working irregular hours.

PAY AND BENEFITS

The estimated pay range for this position is exclusive of fringe benefits and potential bonuses. Final offers are based on various factors, including skill set, experience, qualifications, and other job-related criteria.