About The Role

Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.

Primary Responsibilities

Answer, screen, and direct incoming phone calls in a professional and courteous manner
Greet and assist visitors, clients, vendors, and guests
Manage incoming and outgoing mail, packages, deliveries, and courier services
Maintain office supplies and help ensure shared office spaces remain organized and presentable
Provide administrative support to the billing team, including generating and reviewing a high volume of invoices
Assist with filing, scanning, document organization, data entry, and other general administrative tasks
Coordinate with office vendors, building management, and service providers as needed
Provide general office support and assist with special projects as assigned

Desired Background

High school diploma required; Associate’s degree preferred
3+ years of receptionist, administrative, billing, or related office experience
Proficiency with Microsoft Office, including Outlook, Word, and Excel
Strong attention to detail and organizational skills
Excellent verbal and written communication skills
Ability to multitask, prioritize responsibilities, and meet deadlines
Professional, dependable, punctual, and comfortable working in a fast-paced environment
Strong data entry and typing skills