Accounts Payable (AP) Clerk

Position Overview

• Owns the day-to-day AP intake, coding, and vendor communication functions under the direction of the Accounting Manager.
• Responsible for ensuring invoices are accurately coded to jobs and cost codes, processed, and routed for approval on time.
• Primary point of contact for vendor inquiries, portal management, and lien waiver documentation.

Duties

• Processing AP bills and statements.
• Visit vendor portals to download missing or outstanding invoices.
• Match purchase order receipts to open POs in our ERP and troubleshoot discrepancies as needed.
• Compile lien waiver tracking log for active jobs; flag open waivers requiring follow-up.
• Respond to routine vendor inquiries timely and professionally.
• Process credit card transactions.
• Reconcile vendor statements against open and processed bills.
• Maintain subcontractor documents and lien waiver files.

Required Skills/Abilities

• At least two years of related experience in the construction industry preferred.
• Excellent knowledge of accounting regulations and procedures.
• Hands-on experience with accounting software.
• Proficient in Office 365, specifically Microsoft Excel.
• Experience with general ledger functions.
• Strong attention to detail and good analytical skills.
• Strong communication skills.
• Excellent time management skills.
• Ability to prioritize and delegate appropriately.
• Ability to work independently and as a team.
• Proficiency in spoken and written English is a mandatory requirement for this role, as it is essential for understanding work instructions, safety protocols, and participating in team communications.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Valid driver’s license

What We Offer

• Competitive base salary + performance bonus program.
• Company-paid short-term disability.
• 401K Retirement with up to 4% match.
• Health, Dental, and Vision Insurance.
• AFLAC supplemental insurance.
• Bonus Program.
• Vacation and Sick Leave.
• 6 Paid Holidays.
• Opportunities to shape your role and grow into a leadership position.
• A fast-moving, values-driven company culture focused on excellence and sustainability.

Prior to your start date, we require successful completion of a pre-employment criminal background check and drug test.