Admin Manager

About Origin

Origin (previously 10xConstruction) is building general-purpose autonomous robots for US construction to tackle rising costs, safety risks, and labour shortages. Our modular, multi-trade platform combines purpose-built hardware with real-time site intelligence to navigate complex environments and execute tasks with precision. Trained in high-fidelity simulation and already deployed on live sites, our robots deliver 5x faster execution, 250%+ margin expansion, and significant cost savings. Join India’s most talent-dense robotics team consisting of individuals from IITs, Stanford, UCLA, etc.

About Role

The Admin Manager will own the seamless day-to-day operations of Origin’s Bangalore office. This is a hands-on individual contributor role requiring strong organizational skills, a proactive mindset, and the ability to manage multiple workstreams from facilities and vendor contracts to travel logistics, events, and budget oversight. The ideal candidate brings a structured, data-driven approach to administration and takes pride in delivering an exceptional workplace experience.

Key Responsibilities

1. Daily Office Operations Management

• Manage day-to-day office operations across all sites, ensuring a professional and well-functioning work environment at all times.
• Develop, implement, and continuously improve office SOPs and operational processes.
• Act as the primary point of contact for all office-related issues, escalations, and facilities requests, providing timely resolutions.

1. Travel & Transportation Arrangements

• Plan and coordinate domestic and international travel for employees flights, hotels, ground transport, and visa requirements.
• Manage relationships with travel vendors and transport service providers; negotiate rates and service agreements.
• Maintain a travel tracker and ensure full compliance with Origin’s travel policy and timely expense reporting

1. Annual Maintenance Contracts (AMC) Management

• Oversee all AMCs for office equipment, infrastructure, IT assets, and facility services; maintain a comprehensive AMC register with zero lapses.
• Track renewal dates, conduct vendor performance reviews, and renegotiate contracts to ensure cost-effectiveness and service quality

1. Housekeeping & Security Services

• Manage third-party housekeeping and security vendors; monitor performance against SLAs and take corrective action as needed.
• Ensure compliance with safety standards, access controls, and emergency response protocols across all office premises.
• Oversee Guest House / visitor accommodation — bookings, cleanliness, inventory replenishment, and overall guest experience

1. Site Events Planning & Execution

• Plan, coordinate, and execute office events, town halls, team offsites, and celebrations end-to-end — on time and within budget.
• Liaise with internal stakeholders and external vendors to deliver a high-quality experience for all attendees

1. Budgeting & MIS Reporting

• Prepare the annual office operations budget; track actuals vs. budget monthly and provide variance analysis to management.
• Generate regular MIS reports on expenditures, vendor performance, space utilization, and key operational metrics.
• Identify and implement cost optimization opportunities without compromising quality of service

Requirements

Education

Minimum graduate degree (any discipline); a degree in Business Administration, Management, or a related field is preferred.

Experience

• 4-6 years of progressive experience in office facilities operations, administration, or a similar role.
• Demonstrated experience managing vendors, AMCs, housekeeping, and security functions in a corporate environment.
• Prior experience in a technology or startup environment is an advantage.

Skills & Competencies

• Strong analytical and problem-solving capabilities with a structured, data-driven approach to operations
• Excellent organizational skills with ability to multi-task and prioritize in a fast-paced environment
• Proficient in MS Office Suite — particularly Excel (pivot tables, data analysis) and PowerPoint (executive reporting).
• Excellent written and verbal communication skills in English; high degree of integrity and discretion.
• Proactive, ownership-driven attitude with a focus on continuous improvement
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