EMS TIMECARD COORDINATOR

EMS Timekeeper Job Description

Job Title: EMS Timekeeper / Payroll Timecard Coordinator

Department: Operations / Payroll Support

Reports To: Operations Manager, Payroll Manager, or Human Resources Director

Position Summary

• The EMS Timekeeper is responsible for reviewing, auditing, and approving employee timecards
• to ensure accurate payroll processing. This position works closely with field supervisors,
• scheduling staff, payroll personnel, and employees to verify hours worked, adjust pay codes,
• reconcile schedule discrepancies, and ensure compliance with company policies, labor
• regulations, and collective bargaining agreements when applicable.

Essential Duties and Responsibilities

•  Review and audit employee timecards for accuracy, completeness, and compliance with
• company policies.
•  Verify scheduled shifts against actual hours worked using scheduling and timekeeping
• systems.
•  Adjust pay codes as necessary for overtime, training, PTO, sick leave, bereavement
• leave, jury duty, shift differentials, and other payroll-related items.
•  Correct scheduling discrepancies and ensure timecards accurately reflect approved work
• schedules.
•  Research and resolve missing punches, attendance exceptions, and payroll discrepancies.
•  Communicate with employees, supervisors, and managers regarding timekeeping issues
• and required corrections.
•  Ensure overtime calculations comply with federal, state, local, and organizational
• requirements.
•  Maintain accurate records and documentation supporting payroll adjustments and
• approvals.
•  Monitor payroll deadlines and ensure all timecards are reviewed and approved within
• established timelines.
•  Assist with payroll audits and provide reports related to attendance, labor utilization, and
• payroll accuracy.
•  Support compliance with labor agreements, company policies, Fair Labor Standards Act
• (FLSA), and applicable regulations.
•  Generate and distribute timekeeping reports as requested by management.
•  Identify trends or recurring timekeeping issues and recommend process improvements.

Knowledge, Skills, and Abilities

 Knowledge of payroll and timekeeping practices.