Procurement Assistant

UNIFY Dots is a global technology and software solutions company specializing in Microsoft Dynamics 365–based solutions. We are seeking a Procurement Assistant to support our procurement and purchasing activities by coordinating with internal stakeholders and external vendors, tracking purchase requests, and ensuring timely and accurate processing of procurement documentation. This is a full-time role and follows a hybrid work arrangement, requiring the successful candidate to work in the office four (4) days per week.

Job Description

• (a) Source suppliers for office supplies, team member equipment and for special events and get cost
• comparisons. Negotiate with suppliers to identify the best fit supplier based on quality, timeline,
• and pricing.
• (b) Ensure vendor contracts are reviewed prior to purchase. Finalize contract with selected supplier.
• (c) Coordinate with finance team to get a PO issued to suppliers and verify compliance of supplier
• performance with PO requirements. (a) Make bookings for hotel, air travel, local transportation.
• (d) Create and issue purchase orders to ensure timely delivery of goods and services. Track the
• delivery of goods and services to ensure timely delivery and quality. Review and approve
• invoices for payment.
• (e) Organize company and executive activities such as team outings, retreats including finding event
• venues, organizing logistics and ensuring food and merchandise are procured in a timely and cost-efficient manner.
• (f) Apply for travel visas and short-term work permits with appropriate documentation support
• required.
• (g) Other tasks as required.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Finance, or a related field
• 1–3 years of experience in procurement, purchasing, administration, or operations support
• Basic knowledge of purchase requisitions, purchase orders, and vendor coordination
• Experience handling quotations, invoices, and procurement documentation

Proficient in Microsoft Excel and Microsoft Office

• Strong attention to detail and ability to follow defined processes
• Good communication skills for working with vendors and internal teams
• Willing to work in a hybrid setup, reporting to BGC office four (4) days per week

Additional Information

Benefits

• Market competitive compensation.
• Medical Insurance for Team member + Spouse + Children + Parents.
• Laptop for Work from Home while working at Unify Dots
• People before Profit Culture that values team members over financial numbers.