About The Role

An Office Administrator is the first point of contact and provides administrative support for the facility. This position will coordinate front-desk activities, redirect phone calls and streamline office operations. This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level. We are looking for an excellent team player to build positive relationships with employees and guests.

Hours for this role are Monday - Friday 7:30am - 4:00pm.

Position Responsibilities may include, but not limited to

Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests

Assist both HR and managers/supervisors with translation

Schedule & organize meetings both on-site and remotely

Answer phones using multi-line phone system, transfer calls to various departments and take messages

Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)

Provide excellent customer service attitude

Consistently take the initiative and offer creative solutions to problems

Serve as the liaison and go-to person for office questions and inquiries

Conduct and monitor wellness screenings for team members

Maintain a high-level of discretion and confidentiality when dealing with employee and company information

Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management

Required Skills and Experience

High School diploma or equivalent
Bilingual - English/Spanish
Must have strong organizational abilities, attention to detail, and multi-tasking skills
Previous experience with Microsoft applications including: Excel, Word, Outlook
Minimum 3-5 years of receptionist, HR administrative, or related experience
Ability to manage multiple schedules via MS Outlook
Excellent previous attendance history
Demonstrates exceptional communication and people skills
Ability to interact effectively with senior leadership, outside vendors, and internal and external customers

Preferred Skills and Experience

Associate Degree or 2 years Technical Training or college degree
Previous experience working in a manufacturing/production facility

Physical Requirements

Repetitive motions that include the wrists, hands and/or fingers
Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
Ability to lift up to 10-20 lbs