Upper School (High School) Office Assistant

Do you find fulfillment in contributing to something larger than yourself, creating a lasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school!

Your Role.

The Bear Creek School is currently seeking to add a member to our team! The Upper School Office Assistant serves as the welcoming face of the school and plays a vital role in creating a positive experience for students, families, visitors, and staff. The ideal candidate is organized, service oriented, and able to balance a variety of administrative responsibilities while maintaining a warm and professional presence. This position supports the day-to-day operations of the campus, helps ensure an efficient and secure front office environment, and serves as a trusted resource for the school community. As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school.

Why you should work at The Bear Creek School.

Bear Creek is a vibrant, mission driven community where faculty and staff are deeply invested in both student growth and one another. The school offers a supportive, collaborative environment where adults are encouraged to learn, serve, and grow alongside students. Rooted in a Christian classical tradition, Bear Creek provides a purposeful and enriching setting where your work contributes to something meaningful each day. Joining Bear Creek means becoming part of a caring community that values excellence, fosters strong relationships, and is committed to creating an environment where everyone can thrive.

Essential Duties and Responsibilities

• Create a warm and inviting experience as the first point of contact for guests, students, and parents coming into the building
• Provide exceptional customer service to all internal and external guests
• Maintain a thorough understanding of the events and systems of the school to be a knowledgeable resource to constituents
• Open and close the office daily
• Operate phone system and maintain up-to-date voicemail messages
• Operate electronic entry system and ensure all visitors are registered in the visitor log
• Keep front desk area and workroom stocked, clean, and orderly
• Sort and distribute mail daily
• Order monthly office and school supplies, or as needed
• Operate and stock copier, fax machine, shredder, and other office equipment as needed
• Attend and support select campus events as needed, which may include time outside typical working hours
• Track student attendance in coordination with the Attendance Coordinator
• Record campus attendance in Attendance Coordinator’s absence
• Receive and organize student forms as needed
• Manage business ordering and reconciliation
• Provide administrative support based on campus or division needs
• Assist with emergency and drill preparation to ensure readiness for various scenarios
• Maintain and update the emergency procedure binder, ensuring all protocols are current and accessible
• Monitor security cameras to oversee the premises and report any suspicious activity promptly
• Project work as requested by the Office Manager as needed and as time allows

Secondary Responsibilities

• Provide backup in the Health Room (assisting students with mild symptoms, logging visits) in campus nurse’s absence
• Assist with recordkeeping, database entry, and desktop publishing as needed
• Manage administrative conference room calendars

Supervisory Responsibilities

• None

Requirements

• Hold CPR/AED/First Aid certification (with epinephrine autoinjector supplement) or obtain certification within 90 days of employment start date
• Currently authorized to work in the United States for any employer (sponsorship is not available for this position)
• Prior office experience preferred but not required
• High school diploma required

Critical Performance Competencies

• Positively support the school’s policies and practices and work collaboratively in a professional organization
• A positive attitude with a willingness to learn and help others
• Able to use strong written and oral communication skills to transfer thoughts and express ideas
• Interpersonal skills that allow effective working relationships with internal and external stakeholders
• Flexible and adaptable in dealing with new, different, or changing requirements
• Strong organizational skills and attention to detail
• Maintain confidentiality and security of information
• Effective in handling multiple concurrent tasks
• Able to work in a noisy environment with constant interruptions
• Experienced with Office 365 applications, ability to learn and work with the school’s integrated data-based software package as needed
• Adhere to biblical standards in all areas of conduct

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times