Procurement & Administrative Affairs Specialist

• Actively manage and support end-to-end procurement activities, from purchase requisition to purchase order issuance and delivery follow-up.
• Source, evaluate, and select suppliers to ensure best value, quality, and delivery terms.
• Negotiate contracts, prices, payment terms, and delivery schedules with vendors.
• Monitor supplier performance and resolve any quality or delivery issues.
• Collaborate with internal stakeholders to understand business needs and ensure alignment with procurement strategies.
• Analyze purchasing data and spending patterns to identify cost-saving opportunities.
• Prepare and issue purchase orders in accordance with company procedures.
• Ensure compliance with legal, ethical, and corporate standards in all purchasing activities.
• Maintain accurate procurement records, including supplier contracts, pricing agreements, and order history.
• Prepare procurement reports, spend analyses, and supplier performance evaluations.
• Support procurement audits, budget preparations and reporting processes.
• Participate in procurement process improvement projects and efficiency initiatives.
• Work collaboratively with the Administration team and provide support in administrative operations to ensure the smooth execution of day-to-day business activities.
• Manage contracts and supplier relationships for indirect procurement categories (cleaning, security, catering, transportation, office supplies, etc.).
• Monitor service providers' performance and ensure compliance with Service Level Agreements (SLAs).
• Maintain company assets, office equipment, and inventory records.

Specific Experience

• 2-5 years of experience in procurement
• Experience in ERP system is an asset
• Experienced in establishing systems and processes, sourcing best practices
• Bachelor’s Degree in business administration or engineering
• Stakeholder management experience including suppliers

Competencies, Skill & Attributes

• Reporting: Recording, reporting, analysis of designated data
• Communication: Communicating effectively (verbally and in writing) with internal & external parties to ensure expectations are clear to all
• Leadership: Providing timely guidance and support to relevant stakeholders
• Standardization: Creating and promoting the usage of standard forms
• Innovative Thinking: Curiosity to understand the needs of the company and coming up with continuous improvement ideas for procurement processes
• Problem-solving: Offering recommendations to improve profitability
• Being proactive in identifying issues and opportunities
• Quick adaptation to new ecosystem
• Accuracy and attention to detail
• Organized and structured approach to managing workload
• Self-motivated with the desire to learn new skills
• Language: Fluent in English & Turkish
• Proficiency in Microsoft Excel, Word, Power point

• People management: High people interaction and coordination on a daily basis
• Financial management: Required
• Travel: In-city visits