Personal Assistant to the MD

Job Summary

• You will be responsible for working on projects and performing administrative duties for the Managing Director . In this role, you will manage schedules, organise meetings, handle correspondence, make travel arrangements, and aid with various personal tasks as needed.
• The successful candidate must have a keen interest in Production , Event Management and the Entertainment Industry.

Principal Duties and Responsibilities

• Act as a first point of contact for all emails and phone calls.
• Ensure that work is carried out

according to

Livespot

360 ’ s values, policies, and procedures.

• Prepare reports and presentations for meetings.
• Attend events and meetings with /on behalf of the managing director and give reports as needed.
• Work on projects and give detailed reports.
• Organising refreshments and preparing facilities for expected occasions.
• Make personal arrangements for the Managing Director as needed.
• Handle confidential and sensitive information with discretion.
• Leverage the use of technology to ease work processes and completion of tasks.
• Manage schedules, including arranging and coordinating meetings, appointments, and travel arrangements.
• Perform minor accounting duties.
• Provide

the Managing Director with complete personal assistant support and performing other administrative duties as needed.

• Responsible for using and maintaining the filing system of the company at all times and in line with existing policies.
• Undertaking any necessary duties to ensure a first-class service is provided always.
• Being an ambassador for the business always.

Qualifications, Competency & Skills Required

• 1 year experience i n Marketing Communication, Creative or Entertainment Industry.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritise tasks effectively.
• Ability to work independently and as part of a team.
• Discretion and confidentiality when handling sensitive information.
• Flexibility to work evenings and weekends as needed.
• Experienced Microsoft Office user, particularly Word, Excel, and PowerPoint.
• Competent Internet, Email , and Google applications user.
• Must be tech-savvy with a good understanding of AI.

Location

Lagos , Nigeria ; including other locations as required .

Office Hours

08.00 to 17.00 Mondays to Fridays