General Affairs Associate (Korean Bilingual)

[Job Summary]

The General Affairs Associate ensures smooth day-to-day office operations by managing facilities, procurement, assets, vendors, and administrative services. This role maintains a safe, efficient, and compliant workplace while coordinating internal needs and external service providers to deliver a positive employee experience. In addition, this role supports HR-adjacent activities, including onboarding logistics, and provides dedicated assistance for expatriate employees, covering housing, transportation, insurance, and communications. This position plays a key role in creating a well-organized, employee-friendly environment.

[Job Description]

Facility Management & Office Operations

• -Oversee daily office operations to ensure a safe, clean, functional, and welcoming work environment.
• -Coordinate facility services including building management, security, cleaning, maintenance, repairs,
• mail/courier, pantry supplies, and waste management.
• -Conduct regular site inspections, proactively identify issues, and manage corrective actions through
• vendors and building partners.

• Maintain office layouts, seating plans, meeting room readiness, and support small office moves and

space optimization.

Procurement & Asset Management

-Manage purchasing for office-related goods and services in line with budgets and internal processes.

• Source vendors, collect quotes, prepare purchase documentation, and track orders through delivery

and payment coordination.

• Maintain accurate inventory and asset records, including assignment, audits, repairs, and disposal of

furniture, equipment, devices, and vehicles.

• Coordinate with Finance/AP and internal stakeholders to ensure timely invoice processing and cost

tracking.

Event Coordination & Employee Experience

• -Plan and execute internal events such as onboarding sessions, team meetings, celebrations, and
• offsites, including venue setup, catering, supplies, and vendor management.
• -Support engagement initiatives that enhance workplace experience and reinforce company culture.

• Partner with HR and business teams to ensure smooth, organized, and cost-effective event logistics.

Vendor Management

• -Manage relationships with external suppliers and service providers, including monitoring contracts,
• service quality, timelines, and SLAs.
• -Track vendor contracts and renewals; monitor service quality, timelines, and SLAs; escalate and resolve
• service issues.
• -Ensure vendor compliance with company requirements (e.g., insurance, access procedures, safety
• expectations) as applicable.

Expat Support

• -Provide logistical support to expatriate employees, including arranging housing, utilities setup, and
• move-in/move-out coordination.
• -Coordinate transportation support such as vehicle assignments, leasing, maintenance schedules, fuel
• cards, and driver services (if applicable).
• -Support insurance coordination (as applicable) and assist expats with local administrative processes
• related to settling in.
• -Arrange communication needs such as mobile phones, SIM cards, and device setup; coordinate
• service plans and renewals.

[Qualifications]

• -Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• -2+ years of experience in general affairs, office administration, facilities, workplace operations, or a
• related function.- Experience coordinating vendors, managing office operations or facility services,
• and monitoring service quality, contracts, and SLAs.
• -Experience supporting HR-adjacent processes, onboarding logistics, or expatriate employees is a plus.
• -Strong organizational skills and ability to manage multiple requests and deadlines in a fast-paced
• environment.
• -Strong communication skills and customer-service mindset with employees and external partner.
• Professionalism and ability to handle confidential information with discretion.
• -Basic procurement and budget tracking experience (quotes, POs, invoices) and comfort working with
• Finance/AP processes.
• -Proficiency with Microsoft Office

Additional Preferences

• -Experience with asset tracking systems, facilities ticketing tools, or procurement platforms.
• -Experience supporting expat relocation logistics (housing/transportation/telecom).
• -Familiarity with workplace safety practices and vendor contract management.
• -Experience planning and coordinating company events or offsites.
• -Fluency in Korean

• Health/Dental/Vision/Life Insurance
• 401K
• Generous PTO and paid holidays