Contract Administrator, Mining Projects

The Contract Administrator will be responsible for overseeing the full lifecycle of contract management, ensuring alignment with best practices and project objectives.

Key Responsibilities

• Analyze contracting strategies, identifying pros and cons of proposed packaging approaches, especially for fabrication and goods-related scopes.
• Prepare and review bidding documents, identifying potential exposures and risk areas.
• Conduct market research to identify potential bidders and prepare bidder lists.
• Lead bidding processes, manage communications, and coordinate internal stakeholders.
• Perform rigorous technical and commercial evaluations of bids based on pre-established criteria.
• Conduct risk and SWOT analyses of potential awardees.
• Lead kickoff meetings and regular follow-ups, ensuring open actions are assigned and closed.
• Review and consolidate contractor documentation required for contract initiation.
• Monitor contractor’s technical compliance in coordination with engineering, construction, and QA/QC teams.
• Monitor contractor’s administrative compliance, including reporting, in coordination with project controls and H&S teams, and promptly notify any non-compliance.
• Analyze schedule deviations and support recovery planning.
• Review and respond to correspondence with support from technical or service specialists, maintaining an updated log and traceability of events.
• Review and approve/reject payment certificates with input from technical and service areas.
• Process change requests and resolve them in accordance with contractual terms.
• Update risk registers throughout contract execution.
• Identify and escalate internal alerts regarding potential claims, seeking resolution within the contract framework.
• Maintain continuous, respectful, and professional communication with the contractor’s counterpart.
• Manage technical and financial close-out processes.
• Conduct post-execution contractor evaluations.
• Capture and document lessons learned.

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