Senior Bookkeeper (with Executive Support) - 208

• Working Hours: Monday to Friday following 10am-7pm NZDT (6am-3pm Philippine Standard Time)
• Work set-up: 100% Remote work (Independent Contractor Agreement)

Holidays: New Zealand Public Holidays

Recruitment process: possible multiple client interviews and assessment

OVERVIEW

A fast-growing creative and digital marketing agency specializes in delivering high-performing campaigns across social media marketing, paid advertising, and lifecycle marketing for modern, scaling brands. The agency is driven by strategy-led, design-focused execution in a fast-paced, collaborative environment.

This dual-function role combines bookkeeping and executive support, requiring strong financial management skills alongside administrative and operational assistance to senior leadership. The position is ideal for a highly organized and detail-oriented professional who can manage accounting tasks while supporting business operations and leadership efficiency.

Bookkeeping & Finance

• Manage day-to-day bookkeeping including accounts payable and receivable
• Perform bank reconciliations and maintain accurate financial records
• Prepare monthly financial reports and assist with cash flow tracking
• Support payroll processing and expense management
• Coordinate with external accountants for compliance, tax filings, and year-end reporting
• Maintain and improve financial systems and processes

Executive Assistance

• Provide administrative support to senior leadership (calendar and email management)
• Coordinate meetings, appointments, and internal communications
• Prepare reports, presentations, and business documentation
• Support project coordination and task follow-ups across teams
• Handle ad hoc administrative and operational tasks as needed

What Success Looks Like

• Accurate and timely financial reporting
• Efficient executive support that improves leadership productivity
• Strong coordination across finance and operations functions
• Proactive identification and implementation of process improvements

Requirements

• Proven experience in bookkeeping or accounting roles
• Strong understanding of accounting principles and financial reporting
• Experience using cloud-based accounting tools (e.g., Xero or similar)
• Proficiency in spreadsheets and financial data management
• Prior experience in an executive assistant or administrative support role
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently in a remote setup

Preferred Experience

• Experience within a digital marketing or creative agency
• Familiarity with Google Workspace, project management tools, and CRM systems
• Exposure to multi-client or fast-paced service environments
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