Executive Assistant

Manage the executive's calendar, appointments, meetings, and travel schedules efficiently.Coordinate internal and external meetings, prepare agendas, record minutes, and track action items for closure. Screen, prioritize, and manage correspondence, emails, calls, and requests on behalf of the executive. Prepare presentations, reports, dashboards, business reviews, and other management documents. Act as a liaison between the executive and internal stakeholders, customers, vendors, consultants, and senior leadership. Coordinate domestic and international travel arrangements, including itineraries, accommodation, visas, and expense management. Ensure timely follow-up on key business initiatives, projects, and leadership action items. Maintain confidential records, documents, contracts, and sensitive business information with utmost discretion. Organize leadership reviews, board meetings, town halls, and special events. Assist in preparing business reports, MIS, budget summaries, and management presentations. Support project coordination and monitor progress of strategic initiatives assigned by leadership. Handle administrative activities including expense statements, purchase requests, invoices, and vendor coordination. Maintain trackers and dashboards for critical business priorities and executive commitments. Facilitate communication across various departments to ensure smooth execution of leadership directives. Perform additional assignments and special projects as delegated by the executive. Education Qualification Bachelor's Degree in Business Administration, Commerce, Management, or related discipline. MBA or Secretarial Certification will be preferred. Experience 5-12 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior executives. Experience in manufacturing, engineering, industrial, or corporate organizations preferred. Required Competencies Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism and confidentiality. Strong stakeholder management and interpersonal skills. Advanced knowledge of MS Office (Excel, PowerPoint, Word, Outlook). Ability to work under pressure and meet tight deadlines. Effective problem-solving and decision-making capabilities. Attention to detail and strong follow-up skills. Ability to coordinate with multiple functions and senior leadership teams.