HR Specialist

The primary responsibilities of the HR Specialist are to provide HR operational and administrative support to the APAC HR and Japan Teams. HR Support

• Manage HR Confidential Documents and records, maintaining digital and physical filing systems
• Support the filing and submission of Compliance and legal documents (Work Rules, Labor Bureau, Work Visa etc)
• Support in Payroll and related Submissions with Payroll vendor (Labour Insurance, Resident Tax etc)
• Support in scheduling Meetings, Interview Arrangements and maintaining accuracy of HR Data and Information in the necessary HR Systems
• Support Employee inquiries, preparation and Courier of HR Documentation i.e. Certification Letters, Payroll,
• Onboarding & Offboarding Documents etc
• Partner with Global and Business Stakeholders on the facilitation and coordination for Employee matters i.e. Onboarding and Offboarding, Policies, Processes etc
• Partner with Finance and IT Teams to ensure smooth HR Operations
• Schedule and support internal HR Programs, initiatives and preparation of Communication Materials i.e. E-mail Announcements etc
• Implement and reinforce employee policies and process to ensure compliance with applicable labour laws and regulations.
• Support onboarding for New Hires (setting up desks, IT, ID cards, business cards etc.)
• Support Review and Implementation of Pension Plan and related processes
• Maintain attendance records and assist with employee data updates and documentation in HR systems i.e. WorkDay, Deel, Sharepoint etc,
• Coordinate company events, health checkups, and facility management
• Translate basic documents (Japanese-English or English–Japanese)
• Perform other general administrative duties as needed.
• Support and participate in corporate HR initiatives and drive change management.
• Participate in HR projects and initiatives as required for development opportunities

Qualifications

• High school diploma or higher (Bachelor’s degree preferred)
• 2+ years of experience in HR, Administrative, Payroll or office support role
• Uphold strict confidentiality across all HR matters and documentation
• Safeguard sensitive employee and organizational data
• Business-level Japanese (reading/writing/speaking)
• Basic English skills (email, simple document translation, communication)
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
• Experience in using WorkDay or Deel would be an advantage
• Strong organizational and communication skills
• Team-oriented, detail-focused, and flexible mindset