Sales Assistant

Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.

Job Description

Location

Milano, MI

The Role

Condé Nast Italy is seeking a highly organized and detail-oriented Sales Assistant to join the local Advertising Department. Based in the Milan HQ, this role will support the activities of the team managing complex administrative workflows and serving as a critical liaison between senior leadership, commercial teams, and external stakeholders. The ideal candidate will combine technical precision in data management with the professional presence required to assist in direct client engagements.

Primary Responsibilities

• Support the cross-checking of revenue data, including the management of over-commissions
• Assist in organizing commercial meetings and client "upfronts," including the management of event invitation lists and the preparation of presentation materials
• Schedule and arrange client meetings, manage complex business travel arrangements (flights, trains, and hotels) through travel agencies and process expense reports
• Create and process insertion order contracts for advertising campaigns, facilitate billing discrepancies and maintain updated distribution lists
• Provide email-based assistance for commercial contracts, ensuring accurate transmission of information
• Conduct initial reviews of contracts from a legal perspective before transferring them to the relevant sales agents
• Monitor the costs of the department and conciliate the related data along with the Finance team
• Submit forms for Public Administration client portals, including the compilation of call for tender (“Bando di concorso”) documents and financial flow declarations (“Dichiarazione dei flussi finanziari”)
• Coordinate the collection and submission of essential corporate documents, including Chamber of Commerce certificates (“Visura camerale”), DURC, bank details, and anti-corruption declarations
• Respond to client inquiries regarding legal and financial matters, such as financial statements (“Bilancio”), staff certifications, codes of ethics, and special authorizations
• Take full ownership of the labor network ( "Rete lavoro") portals, prioritizing interventions and updates to ensure continuous compliance and operational functionality
• Provide email-based assistance for commercial contracts, ensuring accurate transmission of information
• Conduct initial reviews of contracts from a legal perspective before transferring them to the relevant sales agents

Primary Skills & Qualifications

• 2+ years of experience in a Sales Assistant, Executive Assistant, or a similar role focused on coordination and administrative compliance
• Full professional proficiency in both Italian and English, both written and spoken
• Familiarity with documentation required for public tenders and corporate compliance (DURC, Visura, etc.) is a significant advantage
• Proven ability to multitask and manage competing priorities, such as urgent portal updates, in a fast-paced environment
• Excellent command of IT tools, particularly Excel and management software; experience with GSuite (Sheets, Docs, Slides) is highly preferred
• Strong relational skills with a natural ability to interface effectively with clients and external interlocutors
• Proven formality and ability to handle direct client interaction and high-level meetings

Salary Range

The position is expected to be classified at the 3rd level under the “Graphic - Editorial” Collective Bargaining Agreement, with an annual gross salary ranging from €34,175 to €44,700, in addition to a comprehensive employee benefits package. In Condé Nast, salary offers are based on a wide range of factors including - but not limited to - relevant skills, training, experience and education.

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What happens next?

If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.