Recruiting Coordinator

ABOUT US

FAR.AI http://FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. We work at the intersection of machine learning, safety research, and policy, supporting a global community of researchers and practitioners. At FAR.AI http://FAR.AI, we believe in thoughtful, inclusive, and scalable operations that empower our team and partners to do their best work.

Since our founding in July 2022, we've grown quickly to 40+ staff https://www.far.ai/about/team, producing over 30+ influential academic papers https://scholar.google.com/citations?user=FVJ24k8AAAAJ, and established leading AI Safety events https://far.ai/events/ for research and international cooperation. Our work is recognized globally, with publications at premier venues and features in the Financial Times, Nature News, Forbes, and MIT Technology Review.

We drive practical change through red-teaming with frontier model developers and government institutes. Most recently, we discovered major issues with Anthropic’s latest model the same day it was released https://x.com/ARGleave/status/1926138376509440433, and worked with OpenAI https://x.com/ARGleave/status/1946366030844141716 to safeguard their latest model. Additionally, we help steer and grow the AI safety field through developing research roadmaps https://arxiv.org/abs/2405.06624 with renowned researchers such as Yoshua Bengio. We also operate FAR.Labs, an AI safety-focused co-working space in Berkeley, housing 40 members, as well as support the community through targeted grants to technical researchers.

ABOUT THE ROLE

We're seeking a Recruiting Coordinator to support recruiting coordination and new hire onboarding. As FAR.AI http://FAR.AI continues to grow, you'll own the operational details that make our hiring process feel seamless for candidates and our onboarding experience feel warm and well-prepared for new team members. From scheduling interviews and setting up process automations to procuring laptops and coordinating onsite visits, you'll be the person who makes things happen behind the scenes. This is an ideal role for someone early in recruiting or people operations who is highly organized, takes initiative, and genuinely cares about the candidate and employee experience in a mission-driven research environment.

KEY RESPONSIBILITIES

• Own end-to-end recruiting coordination: Job postings, Ashby setup and automation, interview and assessment scheduling, work trial logistics, onsite coordination, etc
• Manage the contracting process for work trials, including internal and external coordination across stakeholders
• Support new hire onboarding operations, including scheduling onboarding meetings, equipment, creating new hire info sheets, setting up Slack channels, and coordinating with hiring managers and onboarding buddies
• Maintain and improve recruiting and onboarding templates, toolkits, and process documentation

ABOUT YOU

You are a detail-oriented and proactive recruiting or people operations professional who finds genuine satisfaction in keeping complex processes running smoothly. You bring a low-ego, high-ownership mindset to your work and follow through on the small things that others might let slip.

You're excited to work in a research-driven, mission-focused environment and thrive in roles where no two days look exactly the same. You communicate clearly across functions, build trust quickly, and can hold many moving pieces at once without losing the thread. You understand that people operations work is fundamentally human, and you bring that care to every interaction, whether you're coordinating a candidate's onsite or making sure a new hire's laptop arrives on their first day.

MUST-HAVE EXPERIENCE

• 1–3 years of experience in recruiting or people coordination
• Ashby experience, including scheduling requisition set-up, workflows, and automations
• Strong calendar management and scheduling skills, with experience coordinating across multiple time zones and stakeholders
• Exceptional attention to detail and follow-through (you anticipate failure-modes and catch things before they fall through the cracks!)
• Clear, professional written communication; comfortable corresponding with candidates, new hires, and internal partners
• Ability to manage multiple concurrent workstreams without close supervision

NICE-TO-HAVE EXPERIENCE

• Prior experience in early-mid stage startup and/or fast-paced environment
• Experience supporting onboarding programs or owning new hire logistics (equipment procurement, swag management, etc.)

LOGISTICS

You will be a full-time employee of FAR.AI http://FAR.AI, a 501(c)(3) research non-profit.

• Location: In-person in Berkeley (preferred), or US remote
• Hours: 40 hours/week
• Compensation: $80-$100K/year depending on experience/location. We will also pay for work-related travel and equipment expenses, and offer catered lunch and dinner at our office in Berkeley.
• Interview process: A short task test, a hiring manager call, and a work trial.

If you have any questions about the role, please do get in touch at [email hidden].

Otherwise, if you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!