Virtual Assistant - Logistics

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations.

The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

Retail & Finance Support

• -Manage weekly invoicing, ensuring accuracy and timely processing.
• -Oversee EDI (Electronic Data Interchange) transactions for retail partners
• -Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

Operations & Logistics

• -Handle routing requests, ensuring compliance with retail and distributor requirements.
• -Track and update shipment status, proactively resolving any delays or issues.
• -Support forecasting and stockkeeping to maintain optimal inventory levels.

Administrative & Process Support

• -Complete and submit PO (Purchase Order) forms with attention to detail
• -Assist with onboarding for new team members, vendors, or partners.
• -Maintain and update records for finance, logistics, and operations.

Requirements

• -Excel & Google Sheets Strong ability to manage and analyze data
• -Notion & Productivity Tools Comfortable with workflow automation an documentation.
• -EDI Systems Experience with retail data exchange and processing
• -Attention to Detail Ensuring accuracy in invoices, PO forms, and shipmen records.
• -Problem-Solving Mindset Proactively managing operational and financial tasks efficiently
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