Executive Assistant - Officer

Company Introduction

We’re home to Asia's most dynamic and vibrant capital markets.

Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary

This role provides secretarial and administrative support to a division head, including scheduling, reporting, procurement and team coordination.

Job Duties

Responsibilities

• Provide secretarial and general administrative support for Operations
• Maintain departmental calendars, schedule appointments, meetings and conferences
• Manage departmental purchase requests, including preparing orders and submitting payment settlements
• Assist with human resources functions such as staff on-boarding and off-boarding, seat arrangement, logistics, etc.
• Assist in preparing reports, presentations, and other documents as required
• Coordinate and assist with departmental projects, including research, data collection, and analysis as needed
• Undertake special or ad hoc projects and other clerical tasks

Requirements

• Degree holder of any discipline
• Minimum 3 years relevant administrative experience, preferably in well-established banking/financial institutions
• Well-organized, attention to detail, ability to prioritize tasks and meet deadlines
• Good team player, with good interpersonal and communications skills
• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and other relevant software applications
• Fluent in English and Chinese (including typing)

HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location

HKEX - Exchange Square

Shift

Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours

40

Worker Type

Permanent