Associate Manager - Techno Commercial

Core Procurement

• Purchase Requisition (PR) Review
• Assist in the review of approved PR from user department; seek additional information if

required from user for correctness & completeness of PR

• Provide support in identifying the type and method of procurement (depending on type of

• material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
• available, availability of rate contract, value, delivery timeline etc.)
• Strategic Sourcing for Capex, Opex, Bulk Material & Services

• Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor
• evaluation criteria depending on the nature of the category

• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor

database, Supply market analysis, advertisement or recommendations from other teams)

• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meeting based on the queries and communication

requirements from vendors

• Technical and Commercial bid evaluation of vendors

Conducting fact-based negotiations with shortlisted bidders

• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required

approvals as per DoA

Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates

• Set up the approved contract record within the ERP system, using the appropriate system
• steps and functionality

• Maintain the contract document for future reference as per defined document

management policy

• Send the contract to vendor and all identified stakeholders
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/

CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts

• •Based on approved NFA, prepare, review and issue rate contracts
• •Prepare master outline agreement (OA) in ERP system based on rate contract
• Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

Post Order Management

• •Prepare Billing Break Up and get it uploaded in SAP, if applicable
• •Address, resolve or re-allocate and share response for queries raised by vendors or from

other internal stakeholders, during expediting delivery

• •Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra

items, Time Extensions etc.

• •Facilitate closure of contracts and take necessary actions
• •Manage inbound logistics services for other Ex-Works Domestic Supplies
• •Execute contingency plans in case of immediate business requirements
• • Supplier/ Vendor Identification and Onboarding
• •Coordinate with new identified vendors to send information/ documents in predefined

forms for evaluation

• •Prepare vendor evaluation criteria for the category in consultation with quality, engineering

and project management & control departments

• •Check details of forms submitted by vendor for their completeness and validity of

documents

• •Coordinate with Quality/Engg /User team for vendor assessment if required

• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
• list & communicate to vendor

• •Input required data and documents into the MDG Ariba system to get vendor code created

in SAP

Supplier/ Vendor Performance Management

• •Contribute to performance evaluation, management and development planning of suppliers/

vendors for assigned category by partaking in activities such as

• •Preparation of vendor segmentation matrix based on annual spend with the vendor and

risks associated

• •Preparation of vendor performance evaluation criteria and frequency of evaluation for each

vendor segment

• •Assigning performance levels to vendors, review of vendor scorecard, and checking if the

performance is meeting desired level

• •In case of satisfactory performance, communicating performance feedback to vendors

highlighting improvement opportunities on individual parameters

• •In case of unacceptable performance, communicating performance to vendor & planning

discussions to identify actions required for performance improvement

Education

Bachelor's degree in engineering in any discipline

General Experience

More than 5 years of experience in supply chain management, procurement and related area.

Technical Experience

• ► Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/
• large size Infrastructure projects, estimation and cost Engineering
• ► Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool,
• reverse auctions, etc.).
• ► Demonstrate methodical and precise approach towards commercial and contractual execution
• ► Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier
• relationship management