About The Role

Role Overview

To support APTIV’s Government Funds / Grants Team, we are looking for a motivated Working Student. The role focuses on fund drawdowns and related administrative tasks in publicly funded projects. Depending on your qualification and interest, you may also take on more strategic project-oriented tasks (e.g., Grants Project Management support).

Working student note: Valid enrolment at a university is required and the studies must remain the primary focus; during lecture periods, working hours are typically limited to a maximum of 20 hours/week, up to 40 hours/week during semester breaks (working student status).

Your responsibilities

Main Focus: Fund Drawdown (Mittelabruf) Support

Preparation & Data Collection

Track drawdown deadlines, submission formats and required documentation
Collect and consolidate input data (e.g., actual costs, timesheets, invoices, booking lists)
Support validation of project/funding structures (funding IDs, WBS, cost categories, reporting periods)

Drawdown Amount (Calculation Support)

Prepare cost exports (Excel/ERP lists) and group costs by category
Perform plausibility checks: budget vs. actuals vs. drawdown, correct period allocation, avoid double claims
Support application of funding rates / co-financing rules
Documentation & Evidence
Create/maintain cost summaries and evidence lists (invoice log, personnel cost overview)
Support checks of timesheets/personnel cost evidence (completeness, allocation, approvals)
Compile an audit-ready documentation package (structured filing, naming conventions, version control)

Submission & Follow-up

Draft/complete drawdown forms and/or portal submissions
Coordinate internal reviews/approvals (PM, Finance/Controlling, where applicable Compliance)
Track status and support clarifications/corrections requested by funding bodies

Post-payment Support

Support payment tracking and update internal trackers (drawdown log, cash planning, project overviews)
Coordinate with Finance/Controlling for correct internal allocation

Additional Administrative Tasks (Grants/Projects)

Support reporting and documentation activities
Maintain project and grant documentation (SharePoint/Teams)
Scheduling and stakeholder communication

Optional – Depending on Qualification/Interest (More Strategic)

Support Grants Project Management tasks: milestone tracking, deliverables, dashboards
Contribute to process improvements, templates, checklists, standardization

Your background

Enrolled student (Bachelor’s/Master’s) in Business, Economics, Finance/Controlling, Project Management, Engineering, or similar
Valid enrolment throughout employment (working student status
Structured, reliable, detail-oriented working style
Strong MS Office skills, especially Excel and PowerPoint
Native German, Very good English

Benefits

Paid on an hourly basis
Flexible working hours
Structured onboarding process
Attractive training and development plan
Opportunities for learning, professional growth, and development in a globally recognized international environment