Office Operations Assistant

Key Responsibilities

Facility & Supply Management

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• Maintain a clean, organized, and welcoming office environment and common storage areas.
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• Monitor inventory levels, restock supplies across office and kitchen areas, and place timely reorders.
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• Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and services.
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• Coordinate routine maintenance requests and service calls with building management and external vendors.

Administrative & Front Desk Support

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• Greet visitors, manage guest check-ins, and direct incoming phone, email, and front-desk inquiries.
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• Receive, sort, and distribute incoming mail, packages, and courier deliveries.
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• Perform routine data entry, document scanning, filing, and digital record organization.
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• Run occasional local operational errands as needed (e.g., picking up supplies, postal runs).

Meetings, Events & Logistics

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• Prepare meeting rooms, ensure AV equipment is functional, and arrange catering for internal/external meetings.
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• Manage daily office snacks, team lunches, and beverage inventory.
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• Assist in planning, setting up, executing, and cleaning up after company events and team celebrations.

Team & Onboarding Support

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• Assist with new employee onboarding by preparing physical workstations, assigning access badges, and assembling welcome kits.
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• Support various departments with ad-hoc operational tasks and special administrative projects as assigned.

Qualifications & Requirements

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• Education: Currently pursuing or recently completed a degree or diploma in Business Administration, Communications, Hospitality, Office Administration, or a related field.
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• Proactive Mindset: Highly organized, detail-oriented, and able to take initiative on tasks without constant supervision.
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• Communication Skills: Excellent written and verbal communication skills with a customer-service-oriented attitude.
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• Tech Proficiency: Familiarity with basic office software (e.g., Google Workspace, Slack, Zoom).
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• Adaptability: Strong ability to prioritize tasks, multitask, and problem-solve in a changing environment.
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• Physical & Logistical: Ability to lift up to 25 lbs (for supply deliveries) and reliability for local operational errands.