Executive Assistant • Virtual Assistant

• MULTIPLE LOCATIONS · FULLY REMOTE
• Executive Assistant • Virtual Assistant
• YOUR POTENTIAL IS LIMITLESS. START YOUR DREAM WORK FROM HOME CAREER WITH OLIVIA.

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About the Client

• Our client is a high-level executive managing multiple companies and a fast-paced
• schedule filled with meetings, strategy sessions, and daily operations. He is seeking an
• exceptional Executive Assistant who can bring structure, clarity, and proactive
• support to his busy workday.

Position Overview

• The Executive Assistant will act as the primary point of coordination for the CEO,
• ensuring that daily priorities, meetings, and projects run seamlessly. This role requires
• excellent organizational and communication skills, strong critical thinking, and the ability
• to work independently while maintaining absolute confidentiality.

Key Responsibilities

• ● Calendar Management: Strategically organize, prioritize, and maintain the
• CEO’s schedule to maximize productivity and minimize conflicts.
• ● Meeting Coordination: Prepare agendas, manage meeting logistics, and
• document Minutes of the Meeting (MOM) and follow-ups through Microsoft
• Teams (HIPAA-compliant).
• ● Task & Project Tracking: Maintain and monitor to-dos and ensure timely
• completion of all action items.
• ● Communication Oversight: Draft, proofread, and manage correspondence
• with professionalism and accuracy.
• ● Operational Support: Handle day-to-day administrative tasks, scheduling
• requests, and information flow between internal and external stakeholders.
• ● Follow-Through: Anticipate needs, track commitments, and ensure deliverables
• are completed on time.
• ● System Efficiency: Utilize technology tools to streamline processes and
• improve coordination.

Qualifications

• ● Proven experience as an Executive Assistant or Operations Support to a
• C-level executive.
• ● Strong critical thinking and decision-making skills with a proactive,
• solutions-oriented approach.
• ● Advanced proficiency in Microsoft Teams, Outlook, and other collaboration or
• task management tools.
• ● Excellent English communication skills — written and verbal.
• ● Highly organized, adaptable, and detail-oriented.
• ● Must have a reliable internet connection and backup power source
• (generator) to ensure consistent performance.
• ● Ability to work in Eastern Standard Time (EST).

Preferred Qualities

• ● Experience managing complex executive calendars and high-volume meetings.
• ● Familiarity with HIPAA-compliant systems and data handling.
• ● Self-starter who thrives in fast-paced, dynamic work environments.
• ● Professional, dependable, and capable of handling sensitive information with
• discretion.

Work Setup

• ● Remote
• ● Schedule: EST
• ● Tools Used: Microsoft Teams, Outlook, Google Workspace, and task
• management platforms

Locations

• Multiple locations
• Remote status

Fully Remote

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About Olivia Professional Solutions

At OLIVIA, we connect talented individuals with clients who value their skills and dedication. Whether you're fueled by a relentless determination to excel or a burning passion for success, our contractor opportunities provide the perfect platform for you to unleash your full potential. Join our team today and embark on a transformative journey toward extraordinary achievements!

Ready to take the leap? Fill out our quick application form and attach your resume. Our recruitment team will get back to you within 3-4 weeks. It’s time to start your new adventure with OLIVIA Professional Solutions!

APPLY NOW

• MULTIPLE LOCATIONS · FULLY REMOTE
• Executive Assistant • Virtual Assistant
• YOUR POTENTIAL IS LIMITLESS. START YOUR DREAM WORK FROM HOME CAREER WITH OLIVIA.
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