Junior Administrative VA (Portfolio & Financial Admin) (012-506)

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.

Who The Client Is: A property group based in Australia, dedicated to creating value across residential and commercial real estate through innovation, integrity, and genuine client relationships. Their team combines deep market expertise with modern technology to deliver seamless property experiences from acquisition and development to sales and management.

Role Overview: We are seeking a detail-oriented and reliable Junior Administrative VA to support portfolio tracking and financial administration for a growing buyers agency. This role is ideal for someone organized, proactive, and comfortable handling data, coordination, and basic financial tasks.

Key Responsibilities

• Maintain and update a detailed Excel/Google Sheets tracker for personal and company property portfolios (e.g., insurance renewals, lease expiries)
• Liaise with property managers for portfolio updates, follow-ups, and general inquiries
• Track and schedule company insurance renewals to ensure deadlines are met
• Monitor, organize, and vet commission payments for agents, then forward for payroll processing
• Prepare and organize financial data for payroll, including personal bills and company expenses
• Manage bill payments (personal and business) and keep accurate, up-to-date records
• Collaborate with accountants, ensuring all required financial data is provided during tax periods

Requirements

Strong attention to detail and high level of organization

Proficiency in Excel or Google Sheets

• Experience in administration, bookkeeping support, or financial coordination is preferred
• Clear and professional communication skills for liaising with stakeholders
• Ability to manage recurring tasks, deadlines, and sensitive financial information with accuracy
• Proactive, dependable, and able to work independently in a remote setup

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to

Disclose any existing ongoing roles or client work

Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

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At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.