Executive Assistant to the Founder & CEO

Company: Atlas Systems

Reports to: Founder & CEO

About Atlas Systems

Atlas Systems is a global technology company delivering AI-powered risk management and healthcare data solutions to Fortune 100 and enterprise clients. Our flagship platforms—including ComplyScore (Third-Party Risk Management) and PRIME (Provider Data & Performance solutions)—serve clients across the US, India, and Asia Pacific.

We are entering our next phase of global growth, product innovation, and strategic expansion.

Role Overview

We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder & CEO.

This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies.

The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution.

Please click on the link below to apply for this position

https://atlas.bamboohr.com/careers/517

Key Responsibilities

1. Executive Operations & Calendar Management

• Own and optimize the CEO’s calendar across multiple time zones (US, India, APAC)
• Prioritize meetings aligned to strategic objectives
• Prepare agendas, pre-reads, and briefing notes
• Ensure disciplined follow-up and action tracking

1. Strategic Initiative Support

• Support quarterly and annual planning cycles
• Track CEO-level goals and cross-functional initiatives
• Assist in preparation of board decks, investor materials, and executive presentations
• Monitor progress on key revenue, product, and expansion initiatives

1. Communication & Stakeholder Management

• Draft executive-level communications (internal announcements, partner outreach, investor updates)
• Coordinate with senior leaders across Sales, Product, Delivery, and Finance
• Serve as liaison between CEO and leadership team
• Maintain confidentiality with sensitive corporate matters

1. Travel & Event Coordination

• Manage domestic and international travel logistics
• Coordinate executive participation in conferences, summits, and client events
• Prepare briefing materials for strategic meetings

1. Process Optimization

• Identify inefficiencies in executive workflows and improve them
• Establish systems for document management and meeting cadence
• Support automation using AI tools and digital workflows

Ideal Candidate Profile

• 5–10+ years supporting C-suite executives, preferably in a tech or product company
• Strong business acumen and ability to understand financial, product, and strategic discussions
• Exceptional written and verbal communication skills
• High discretion and emotional intelligence
• Strong organizational and project management skills
• Comfortable working across US and India time zones
• Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and modern AI productivity tools

What Success Looks Like (First 6 Months)

• CEO calendar aligned 100% to strategic priorities
• Clean action tracking and accountability system in place
• Board and quarterly decks prepared seamlessly
• Proactive anticipation of executive needs
• Measurable increase in CEO bandwidth for strategy, clients, and growth

Personal Attributes

• Calm under pressure
• Structured thinker
• Bias toward action
• Extremely detail-oriented
• Operates with ownership and accountability
• High integrity

Why Join Atlas

• Work directly with a founder building global impact
• Exposure to strategy, AI innovation, and enterprise clients
• Opportunity to grow into Chief of Staff or strategic leadership role
• High visibility and influence