Invoicing Operations Officer

Invoicing Operations Officer

REInvest Greece – Member of the RCG Group and leading real estate service provider in Greece. The company offers comprehensive, customer-centric solutions for individuals, businesses, and institutional entities. Guided by sustainable development, we create opportunities and shape the future of real estate.

“If you want to make a difference in real estate, join REInvest Greece.”

We are looking for a detail-oriented and proactive Invoicing Operations Officer to support and manage invoicing processes across multiple entities. The successful candidate will work closely with internal teams and external vendors to ensure accuracy, timeliness, and compliance in all invoicing activities. This role is essential to maintaining the financial integrity of our service delivery chain and enhancing process efficiencies within the finance function.

Key Responsibilities

• Reconcile financial data and generate periodic invoicing reports, in cooperation with internal related teams (Business, Accouniting) and external partners
• Validate, record, and match incoming invoices against purchase orders and contract agreements
• Liaise with subcontractors to collect required invoices and supporting documentation
• Prepare and submit client invoices based on subcontractor documentation and service receipts
• Monitor and report on invoice status; follow up on outstanding issues with vendors and internal teams
• Ensure alignment with pre-invoicing agreements and client-specific requirements
• Identify inefficiencies in invoicing workflows and propose data-driven improvements
• Maintain issue logs and summarize trends for resolution and root cause analysis
• Deliver weekly and monthly reporting on open invoices and process improvement suggestions

Key Requirements & Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field
• 2–3 years of experience in finance & invoicing operations .
• Understanding of project-based billing and client-specific invoicing terms
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, advanced formulas, data handling), AI familiarization
• Experience with Power BI or similar tools for financial reporting and visualization will be considered a plus.
• Familiarity with ERP/invoicing systems such as SoftOne, SAP, Oracle , or equivalent
• Excellent attention to detail and high level of accuracy in documentation
• Strong communication skills, with the ability to engage with internal and external stakeholders professionally
• Proactive mindset with the ability to identify issues and drive resolution independently
• Native-level Greek and fluency in English (written and spoken) are essential.

We Value

• Teamwork : Collaborating effectively across teams
• Ethics & Integrity : Acting with transparency and integrity in every transaction
• Respect : Delivering a professional client experience
• Innovation : Embracing modern tools and continuous improvement
• Results-driven ownership : Owning your targets and delivering high-quality results

We Offer

• Competitive remuneration package
• Learning and development opportunities
• Dynamic and collaborative work environment
• Exposure to the real estate sector

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