Construction Administrator

CONSTRUCTION ADMINISTRATOR | COMMERCIAL CONSTRUCTION

C ollaborative & Supportive Team . Detailed Work. Solid Work Flow . Fun People.

As a Construction Administrator on the Operations Team at Michael Kinder & Sons (MKS), you will play a vital role in supporting the successful execution of commercial construction projects. Your Ability to manage multiple priorities, maintain organization across several active projects, and consistently meet deadlines in a fast-paced construction environment will keep projects moving seamlessly.

WHAT WE OFFER

Innovate is a team . We ensure that all team members feel valued by living our Core Values . In this role, you will be e xpected to:

• Be T ransformational
• Be E xceptional
• Be A ccountable
• Be M eaningful
• Be S afe

Benefits include

• Medical benefits covering 90% of employee premiums and 40% for dependents
• Paid vacation and wellness time
• Traditional and Roth 401k | 100% match up to 4% | Immediately vested
• Education reimbursement for employees , based on qualifications
• Business expenses and mileage reimbursement
• Career Growth Opportunity

YOUR RESPONSIBILITIES

Project Administration

• Coordinate project startup activities, including checklists, folder organization, and project directories.
• Maintain project drawings, specifications, contacts, meeting minutes, and project records.
• Support Project Managers and Senior Project Managers with administrative project needs.

Submittal & Procurement Management

• Create and maintain submittal logs, procurement logs, and tracking reports in Procore.
• Coordinate submittal reviews and approvals between subcontractors, project teams, and design professionals.
• Track procurement status, material lead times, delivery schedules, and overdue submittals.

Project Change Management

• Distribute PR, ASI, and RFCO communications and maintain tracking logs.
• Follow up on pricing requests, subcontractor responses, and pending scope items.
• Support project teams by maintaining accurate change management documentation and records.

Project Closeout

• Issue and track closeout documentation requests and requirements.
• Collect warranties, O&M manuals, attic stock documentation, and other closeout deliverables.
• Assemble and prepare complete closeout packages for final owner turnover.

Contract & Compliance

• Request, review, and track Certificates of Insurance and compliance documentation.
• Maintain compliance records in Sage and monitor expiration dates and requirements.
• Support subcontract and purchase order administration, tracking, and document management.

Project Turnover

• Attend project turnover meetings and document project requirements.
• Review project schedules, milestones, scope, and administrative needs.
• Coordinate startup requirements with project teams to ensure project readiness.

Project Financial Support

• Support project accounting functions including contract administration and change management.
• Assist with project financial reporting, billing support, and cost tracking activities.
• Provide backup support for project closeout reconciliation and financial documentation.

The above job description is general in nature and may not identify all the duties/functions required to complete the day-to-day Con struction Administrator tasks .

NECESSARY QUALIFICATIONS

1. Minimum Education | High School D iploma
2. Office Admin Experience | 5 yr
3. Microsoft Office 365 Experience – Including strong k nowledge of E xce l, Word & Outlook | 1yr
4. Ability to manage multiple projects simultaneously.

PREFERRED SKILLS

1. Experience in Construction Industry
2. Experience with A dobe, Bluebeam, Procore & Timberline

JOIN THE FAMILY

Michael Kinder and Sons is a fourth-generation family-owned Plan, Design, Build construction firm is proud to be a leader in the design-build construction industry. Innovate Commercial Interiors is a fast-growing furniture sales company . Allied Commercial Real Estate is a trusted name known for its transparency . The MKS family of businesses is committed to serving our clients by providing the highest level of services. We are a company that is a rare combination of tradition and transformation. We won’t accept less than the best for all our clients.

Please visit our website to learn more !

Fort Wayne Design Build Firm | Michael Kinder and Sons