Safety Coordinator

Primary Responsibilities

Production & Rehearsal Safety Support

• Provide on-site safety support during rehearsals, technical rehearsals, load-ins, load-outs, changeovers, and select performances.
• Assist with pre-rehearsal safety walkthroughs led by the Director of Safety or designated staff.
• Observe and document potential hazards related to scenery, automation, rigging, stage effects, lifts, and moving elements.
• Support communication of safety considerations to Stage Management, Production, Technical Directors, and department staff.
• Escalate identified risks or concerns to the Director of Safety or appropriate personnel.

Hazard Identification & Risk Management

• Assist with routine inspections of equipment, workspaces, and operations.
• Support the preparation of Job Hazard Analyses (JHAs) and risk assessments.
• Track corrective actions and follow-up items to ensure timely resolution.
• Maintain organized hazard logs, inspection records, and related documentation.

Incident Documentation & Reporting

• Assist in gathering information related to incidents and near-miss events.
• Document incident details, including witness statements and supporting materials.
• Maintain accurate and up-to-date safety records in accordance with regulatory requirements.
• Track incident trends and assist in preparing routine safety reports and summaries.
• Support preparation of materials for Monthly Safety Meetings and Safety Committee Meetings.
• Training & Compliance Support
• Support the coordination and delivery of safety orientations and training sessions.
• Assist in scheduling and tracking third-party training and certifications.
• Maintain training records and ensure documentation is complete and current.
• Support compliance efforts with OSHA, FDNY, and other applicable regulations.

Technical & Administrative Support

• Maintain Safety Data Sheets (SDS) and chemical inventory records.
• Assist with permit tracking and coordination for special effects and high-risk activities.
• Support Fire and Life Safety efforts, including emergency preparedness drills and exercises.
• Maintain safety equipment inventories and inspection logs (e.g., fire extinguishers, harnesses, fall protection equipment).
• Assist in updating safety manuals, procedures, and safety plans.

Employee Safety Concerns

• Assist in documenting and following up on safety concerns raised by employees and employee committees; escalate findings to the Director of Safety and support the development and tracking of appropriate remediation actions.

Skills and Qualifications

Required

• 2–4 years of experience in Occupational Health & Safety, operations, or a related support role.
• Working knowledge of OSHA regulations and general workplace safety practices.
• Experience with documentation, reporting, and administrative tracking.
• Strong written communication skills.
• Ability to work evenings, weekends, and performance schedules as needed.
• Ability to work in physically active environments, including at heights when required.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Preferred

• Exposure to technical theater, stage operations, live events, or similar environments.
• Bachelor’s degree in Occupational Safety, Technical Theater, Engineering, or related field.
• OSHA 30 certification (General Industry or Construction).
• First Aid/CPR/AED certification.
• Experience in large-scale performing arts or live entertainment venues.

Competencies

• Strong attention to detail and organizational skills.
• Ability to follow established processes and escalate issues appropriately.
• Calm and professional demeanor in fast-paced environments.
• Collaborative mindset with strong interpersonal skills.
• Sound judgment and reliability.
• Ability to manage multiple tasks and meet deadlines.

Physical Demands

This position may require occasional evening and weekend work to support operational needs, events, or time-sensitive initiatives.