HR Administration Specialist with Spanish/Italian/Dutch

Solenis is a global leader in specialty chemicals, providing sustainable solutions for water-intensive industries like food and beverage, industrial, and pool markets. Owned by Platinum Equity, its offerings include water treatment chemistries, process aids, functional additives, and monitoring systems to enhance efficiency, quality, and safety while minimizing environmental impact. Headquartered in Wilmington, Delaware, Solenis operates 69 manufacturing facilities worldwide and employs over 24,000 professionals across 130 countries. It has been recognized as a 2024 US Best Managed Company for three consecutive years. More information can be www.solenis.com/en/ Role Summary The HR Administrator Specialist plays a key role within the HR Shared Services function, providing expert-level administrative and operational support across defined HR process areas. This role is responsible for managing complex employee lifecycle activities, maintaining high-quality HR data, and ensuring consistent application of HR policies, employment legislation, and shared services standards. The role acts as a subject matter expert for assigned HR processes and supports continuous improvement and standardisation initiatives. Key Responsibilities Provide specialist recruitment administration support across the end-to-end hiring process To administer the Solenis on-boarding and off-boarding procedures including but not limited to new starter, probation, changes and leaver procedures for European countries. Be aware of SLA targets & audit requirements for HR administration and ensure these are met Ensuring accurate maintenance of the data within Workday and on Staff Files, including undertaking all contract and change administration Daily management of the HR shared services Workday inbox in line with shared services SLA To provide support, as needed by the local HR, with the administration of employee relations issues such as disciplinary, grievance, absence management, probation period management performance management and reorganisations. Manage internal and external audit requests Monitor work permit requirements, right to work checks and assist with legal documentation To maintain up-to-date knowledge of the business, and pro-actively use knowledge to provide excellent customer focused value add service provision. Collate and submit data for payroll in time for payroll cut off Support and maintain GDPR and compliance requirements with accuracy, data retention, security and SARs To support any data gathering requirements for European or local projects as directed by the GSS Lead Requirements Experience Background in a busy administrative role, showcasing strong administrative skills. Proven track record of achieving results within tight deadlines. Demonstrated ability to deliver results promptly. Previous HR experience is crucial Familiarity with HR systems, including learning management systems and employee record databases; experience with Workday is a plus. · Excellent communication, organizational, and assessment abilities. Computer literacy, Microsoft Office (Word, Excel, PowerPoint and Outlook) HR systems knowledge, as HR end user/data management e.g. Workday desirable or similar Formal Education & Qualifications Bachelor’s degree desirable Professional HR qualification preferred (or actively working towards) Proficient in Italian / Spanish / Dutch Personal Attributes Proactive and confident in handling complex or ambiguous cases Service-driven with a continuous improvement mind-set Comfortable working in a matrixed, shared services environment Maintains a strong commitment to confidentiality. Capable of working efficiently to meet deadlines. Exhibits exceptional attention to detail. Possesses proficient communication skills, both written and verbal. Confident in interactions with employees at all organizational levels. A supportive team player who fosters collaboration. Eager to learn and develop skills relevant to the role. What We Offer Hybrid working schedule Private medical care by Lux-MED Life insurance and Travel insurance Employee retirement plan (PPE) after trial period Sports card (Multisport) - partially employer-funded Employee Assistance Program for Employees and Families How to Apply Interested? Send us your CV. We look forward to reviewing your application and will reach out if there’s a match to arrange a brief exploratory call. All candidates must be eligible to work in the EU area. Solenis is proud to be an employer that gives equal consideration to all candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability status. At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or the field, consider joining our team. #LI-AR1 At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation; comprehensive benefits, including medical, dental and vision insurance and a 401(k) plan; and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, whether in the lab or in the field, consider joining our team. Solenis is proud to be an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against on the basis of disability. Not seeing a role that best fits your career goals? Introduce yourself to our Talent Acquisition team with a brief note on how you believe you can best apply your skills and bring value to Solenis. Solenis is a leading global provider of water and hygiene solutions. The company’s product portfolio includes a broad array of water treatment chemistries, process aids, functional additives, cleaners, disinfectants, and state-of-the-art monitoring, control and delivery systems. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. Headquartered in Wilmington, Delaware, the company has 78 manufacturing facilities strategically located around the globe and employs a team of over ~23000 professionals in >160 countries across six continents. Solenis is a 2025 Best Managed Company Gold Standard honoree. For additional information about Solenis, please visit www.solenis.com or follow us on social media.