Kids Coordinator

Reports To: Family Life Pastor

Employment Type: Part-Time ( 15–17 hours/week) $17 an hour

Role Summary

• The Overflow Kids Coordinator supports the overall mission and weekly operations of Overflow
• Kids by helping create a safe, organized, and engaging environment for children and families.
• This role exists to provide organizational excellence and ensure consistent preparedness for
• Kids Ministry programming, creating ease, clarity, and confidence for volunteer teams.
• Working closely with the Family Life Pastor, this position helps ensure classrooms are fully
• prepared, staffed, and ready for effective ministry each Sunday. Responsibilities include
• volunteer coordination and development, classroom preparation, communication, administrative
• support, curriculum management, ministry planning, and assistance with ministry events.
• Through behind-the-scenes preparation and operational support, this role directly contributes to
• creating safe, welcoming, and gospel-centered environments where children can experience
• God's love.
• The ideal candidate is dependable, organized, relational, and team-oriented, with a heart for
• serving children and supporting families. Strong communication skills, attention to detail, and
• the ability to work collaboratively in a fast-paced ministry environment are essential.

Key Responsibilities

Curriculum & Classroom Preparation

• ● Oversee kids curriculum preparation, including printing, distributing to classrooms, and
• working with volunteers to assemble and prepare curriculum materials.
• ● Update, organize, and maintain classrooms between Sunday services.
• ● Order, track, and replenish supplies, snacks, and ministry materials.
• ● Update and prepare weekly video lessons and classroom technology (flash drives, Apple
• TVs, and other media resources) to ensure all content is ready for Sunday.
• ● Keep Overflow Kids up to date with Amazing Life curriculum processes and functions.
• ● Help organize ministry resources, supplies, and classroom materials.

Volunteer Support & Development

• ● Schedule volunteers to ensure classrooms are fully staffed each Sunday.
• ● Support volunteer recruitment, communication, onboarding, training, and coordination.
• ● Maintain volunteer compliance in accordance with church policies and safety standards.
• ● Maintain volunteer records and assist with background check processes.
• ● Help ensure volunteers are informed, prepared, and supported for ministry opportunities.
• ● Support volunteer appreciation, encouragement, and relationship building.

Planning & Administration

• ● Meet regularly with the Family Life Pastor to plan and prepare for upcoming events and
• ministry needs.
• ● Assist with weekly, monthly, and seasonal ministry planning.
• ● Track attendance and maintain ministry records and databases.
• ● Support calendar management and event preparation.
• ● Assist in developing and maintaining efficient ministry systems and processes.
• ● Assist with family communication, ministry administration, and check-in processes as
• needed.
• ● Attend yearly staff retreat (2-3 days) and once a year “One Day” all day planning
• meeting

Family Communication

• ● Assist with weekly communication to parents and volunteers regarding curriculum,
• events, and ministry updates.
• ● Welcome and connect with new families and help them become engaged in the ministry.
• ● Respond to ministry inquiries in a timely and professional manner.

Sunday Ministry Support

• ● Assist with Sunday morning operations, including classroom readiness, volunteer
• support, and family engagement.
• ● Float classrooms and support teachers as needed.
• ● Help identify classroom needs and communicate opportunities for improvement.
• ● Support ministry leaders in creating a safe, organized, and engaging environment for
• children and families.

Events & Special Programming

• ● Assist in the planning, organization, and execution of ministry events, family
• experiences, volunteer gatherings, and special programs.
• ● Support event logistics, registration, communication, setup, and follow-up.
• ● Co-Lead the running of VBS (July 27–30).
• ● Help coordinate and support children's ministry events and special programs throughout
• the year.
• ● Run a monthly Preteen event (4th–5th grade) that furthers the discipleship of preteen
• students in partnership with the Family Life Pastor.

Qualifications

Character

• ● Demonstrates a growing relationship with Jesus Christ and supports the mission, vision,
• and values of Overflow Church.
• ● Displays a servant-hearted attitude and a passion for helping children and families grow
• in their faith.
• ● Exhibits integrity, professionalism, dependability, and a teachable spirit.
• ● Possesses a genuine desire to see children know and follow Jesus.

Skills & Competencies

• ● Strong organizational skills and attention to detail.
• ● Effective written and verbal communication skills.
• ● Ability to manage multiple projects and priorities simultaneously.
• ● Demonstrates initiative, flexibility, and a team-oriented mindset.
• ● Comfortable learning and utilizing church management software, databases, and
• communication platforms.
• ● Ability to work collaboratively with staff, volunteers, parents, and children.
• ● Strong follow-through and ability to work independently.
• ● Relational, warm, and able to build trust with volunteers and families.

Experience

• ● Previous experience serving in children's ministry, education, administration, event
• coordination, or a related field preferred.
• ● Experience working with volunteers and families is beneficial.
• ● Prior volunteer or leadership experience in children's ministry is preferred.
• ● Previous administrative or ministry support experience is preferred.
• ● Familiarity with Google Workspace (Docs, Sheets, Drive, etc.) preferred.

Competencies & Attributes

• ● Dependable, organized, and self-motivated.
• ● Warm and friendly demeanor.
• ● Works well with both adults and children.
• ● Strong communication skills, including email, texting, and phone calls.
• ● Relational, team-oriented, and able to work collaboratively.
• ● Ability to manage multiple projects and responsibilities simultaneously.
• ● Passion for organization, preparation, and creating environments where ministry can
• thrive.

Time Commitment / Schedule

• Working hours will generally be Sunday through Thursday with a flexible schedule.
• Inflexible hours are Monday Staff Meetings at 10am and Sundays from 7am-1:30pm
• Many responsibilities will require being in person with the Family Life Pastor, while some tasks
• can be completed from home or on an independent schedule.
• Sunday responsibilities are required to support teachers, float classrooms, and assist with
• overall ministry operations.

Who We Are

• Overflow Church is a church of 400–500, multiethnic, multigenerational church in Southwest
• Michigan that has experienced consistent growth coming out of COVID with regular attendance
• of over 100 kids. During the pandemic Overflow experienced a year-long pastoral transition, and
• weekly attendance averaged around 100 people. In that season, the church faithfully endured
• leadership transition and uncertainty.
• In 2021, Overflow Church hired Pastor Elijah Shamenda, and since that time the church has
• experienced year-over-year growth, renewed clarity of mission, and increasing health across
• attendance, leadership, and generosity.
• Overflow is led by a committed Elder team, pastoral staff, and ministry leaders who believe we
• are called to be more than a local congregation—we believe we are called to be a regional
• church. Our vision is to plant five campuses over the next ten years, and we are actively
• pursuing the launch of our first campus in Kalamazoo.
• We are passionate about reaching the neighbor and the stranger, those both near and far from
• God, and we are looking for a Kids Ministry leader who wants to be part of a big, faith-filled
• vision that requires sacrifice, teamwork, and long-term commitment.