Administrative Assistant

● Opportunities for professional development and advancement within the company Degree: College Degree Required

Responsibilities

• o Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence
• o Guest registration with concierge, conference room reservations, catering order placement
• o Transfer calls and forward messages/voicemails
• o Maintain office supplies and equipment and liaise with vendors as needed.
• o Record and maintain vendor invoices.
• o Assist in the onboarding process for new employees.
• o Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors.
• o Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.).
• o Maintain and organize company records, documents, and files.
• o Provide executive level support for firm management.
• o Assist with ad hoc projects as needed.
• o Handle confidential information with discretion and professionalism.
• o Identify opportunities for process improvements and implement solutions to enhance office efficiency.

Requirements

• ● College degree required.
• o Strong organizational skills and attention to detail.
• o Excellent written and verbal communication abilities.
• o Ability to multitask and prioritize tasks effectively.
• o Demonstrated problem-solving skills and a proactive approach to work.
• o Ability to work independently as well as part of a team.
• o Willingness to learn new skills and adapt to changing responsibilities.
• o Positive attitude and a strong work ethic.
• o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Proficiency with the following

• Teams
• Zoom
• Adobe
• DocuSign
• SharePoint