Cost Controller

Essential Duties and Responsibilities: Cost Center Management (Portfolio-Wide): Maintain the financial integrity of all active project cost centers by ensuring the accurate, complete, and timely recording and allocation of costs, revenues, accruals, and related project transactions. Monitor head office (non-project) cost centers where staff costs and company overhead are recorded. Prepare and process internal invoicing to allocate costs between head office and project cost centers, and between project cost centers where required. Accounts Payable Receivable: Verify and process accounts payable invoices across active projects, with a strong focus on subcontractors and suppliers Verify and process accounts receivable invoices and prepare outgoing client invoicing Review and validate vendor invoices and payment allocations, ensuring all amounts are accurately recorded against the correct vendor accounts before payments are approved and released. Validating and preparing invoices for payment according to contract and PO terms and monitor available payment discounts. Reviewing foreign-currency group costs and allocating them correctly. Reconcile vendor accounts by verifying monthly statements and related transactions. Monitor aged accounts payable and accounts receivable balances across all cost centers. Resolve purchase order, invoice, and payment discrepancies. Process staff expense claims, including corporate credit card expenses; prepare and verify complete backup documentation and expense reports for reconciliation and approval. Maintain transaction backups, financial files, and accounting records in the system. Cost Accounting Accruals: Perform all aspects of cost accounting, including monthly accruals, within Microsoft Dynamics, across all active project and head office cost centers. Maintain accurate records in Microsoft Dynamics and ensure data reconciles with the group’s AS4U system. Lead monthly closing of project and head office cost centers. Execute month-end close activities including reconciliations, variance analysis, and forecasting support. Cost Control Reporting: Generate monthly performance reports in cooperation with the project management team for each active project. Track project costs and revenue against budget across the portfolio and flag variances early. Assist in managing short- and mid-term cash flow forecasts across active projects. Synchronize financial data with project teams to keep reporting consistent. Support development of financial targets and budgets and monitor compliance. Additional Coordination Support: Assist with project procurement schedules and coordinate with internal teams on timely procurement of materials, equipment, and services. Contribute commercial input to subcontract and supply agreement negotiations, as appropriate based on experience and level of responsibility. Support monthly inventory checks, where needed. Coordinate with Head Office on insurance policy procurement and claims notification. Coordinate with Head Office on project-related bank guarantees and letters of credit. Assist the bid team with commercial input during RFQ/RFP phases. Coordinate personnel, resourcing, and IT needs with Head Office. Other related duties as assigned.