Senior Accounting Assistant

Overview of the role

The Senior Accounting Assistant plays a key role in supporting Australian-based accounting and finance team, providing advanced support in administrative tasks, client coordination, preparation and processing of financial data, and accounting and compliance-related tasks. This role demands a solid understanding of accounting principles and processes, enabling the individual to perform responsibilities with accuracy, efficiency, and the ability to work independently on routine tasks with minimal supervision.

Main duties include

1. Administrative and Client Coordination

• Manage client document submissions and ensure all required files are collected and organized properly.
• Liaise with clients for follow-ups on outstanding documents or clarification of data entries.
• Maintain and update internal checklists and client folders to ensure completeness and compliance.

1. Financial Data Management

• Input, validate, and update financial transactions to client-specific system and software.
• Maintain accuracy of financial data and records.
• Generate basic reports and summaries as requested by senior staff.

1. Accounting and Compliance Support

Reconcile bank statements, credit card accounts, and other financial records regularly to ensure accuracy and identify and report discrepancies for resolution.

Manage invoices, receipts, and expense claims following Australian GST requirements.

Process payroll, superannuation, and STP processing and ensure balances are accurate and reconciled at the end of each month.

Perform manual journal entries related to payroll tax and reconcile at the end of each month.

Perform revenue processing-related tasks with minimal supervision, including generating and preparing revenue statements, workpapers, fees and loans tracking reports and creating journal entries.

Handle the recording of asset acquisitions, disposal and depreciation schedules ensuring all asset records are accurate and up to date.

Perform pre-review of financial performance and management performance reports to ensure accuracy and flag discrepancies.

Prepare annual accounts with minimal supervision.

Prepare detailed calculation of Instalment Activity Statements (IAS) and Business Activity Statements (BAS) with minimal supervision.

Prepare tax returns and create working papers and input figures in the tax preparation software with minimal supervision.

Prepare and organize supporting documentation for tax lodgements and financial reports.

Monitor recurring compliance deadlines and maintain a calendar of deliverables.

1. Team and Process Support.

• Support the accounting and finance team on other administrative duties related to accounting and tax functions and flag discrepancies.
• Provide process guidance to new team members.
• Assist the senior accountant with audit support and reconciliation checks.
• Identify opportunities to streamline processes, improve efficiency, and minimize errors.
• Suggest process improvements and documentation policies and procedures.
• Participate in team meetings, trainings, and continuous learning initiatives.

Requirements

• Minimum of two (2) years of experience as an Accounting Assistant supporting Australian clients.
• Proven experience in Australian Accounting or Finance Support roles.
• Solid understanding of accounting principles, bookkeeping, reconciliation, Australian tax returns and compliance.
• Ability to manage multiple client accounts independently with minimal supervision.
• Proficiency in Microsoft Excel / Google Sheets.
• Familiarity with accounting software (Xero, MYOB, QuickBooks), or equivalent accounting platforms preferred.
• Strong attention to detail and accuracy in financial data handling.
• Good communication and interpersonal skills to liaise with clients, senior accountants, and management.
• Ability to work across time zones if required.
• Australian Cert IV in Bookkeeping/Accounting or other relevant Australian bookkeeping/accounting qualification or certification is a plus.

Benefits

• Competitive salary and performance-based bonus opportunities
• 500K per incident HMO coverage + Dental & Optical benefits
• 2-week paid Christmas vacation
• Referral bonuses
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment
• Fixed Schedule of Mon-Fri from 7 AM to 4 PM
• Visit website

ABOUT US

VBP is an Australian company with operations in the Philippines that provides business growth, consulting, and delivery capabilities to more than 260 of the most innovative and disruptive financial services firms across Australia.

Our consulting-led approach leverages services in strategy, process improvement, intelligent automation, data analytics, and operations. We specialise in supporting financial firms, accounting practices, and mortgage brokers.

HOW WE STARTED

In 2013, VBP embarked on a visionary journey to transform how advice is delivered in Australia. From humble beginnings, we steadily evolved and embraced an open book management system by adapting the Great Game of Business in February 2021, and in the same year, we secured our first Great Place To Work certification.

Expanding our reach became a defining theme in our journey. In July 2022, we proudly celebrated the achievement of 1000 dedicated Team Members.

We have offices in Cebu and in Cagayan de Oro, with our third and newest office launched last August 2023 at JEG Tower. 2023 marks a pivotal moment for our business as we completed the strategic acquisition of Elixir Consulting, strengthening our position in the Australian Consulting space and supporting our expanded service offering. We also won our GGOB Healthy Company Award, maintained our GPTW certification and ISO certification, and became a certified B Corporation.

These milestones reflect not only our commitment to growth but also the vibrant community we’ve fostered, laying the foundation for a remarkable legacy as expert growth partners for Australian financial services firms.

WHAT WE OFFER

we have a deep understanding of the everyday challenges and insights into the strengths of enterprises we encounter. At VBP, we specialise in enhancing operational efficiencies and addressing cost-to-serve challenges for financial services firms. Our focus revolves around four key service:

Accounting, Bookkeeping, and Report Management

Financial Planning Assistance

Mortgage Broking Assistance

Paraplanning

In addition to these core services, we offer tailored business consulting services to optimise back-office operations across these four critical areas. With its offers and services, VBP aims to streamline Australian financial service firms’ operations and elevate their business to the next level.

To learn more about us, visit http://vbp.au.

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