Finance Payroll Specialist

Job Summary

• The Payroll Finance role is responsible for managing payroll accounting, ensuring accurate
• salary processing, statutory compliance, and reconciliation of payroll-related financial
• records. The role works closely with HR, finance, and external vendors to ensure timely
• payroll processing and compliance with regulatory requirements.

Key Responsibilities

1. Payroll Processing & Validation

•  Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,
• and deductions.
•  Validate payroll reports received from HR / payroll vendors before processing
• payments.
•  Ensure timely salary disbursement to employees.

1. Payroll Accounting

•  Pass monthly payroll accounting entries in ERP (salary expense, provisions,
• reversals).
•  Reconcile payroll GL accounts including salary payable, reimbursements, and
• provisions.
•  Maintain payroll cost center allocations and ensure accurate financial reporting.

1. Statutory Compliance

•  Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,
• and labour law requirements.
•  Verify statutory payments and returns filed by payroll vendors.
•  Coordinate during audits and regulatory reviews.

1. Reconciliation & Controls

•  Perform reconciliation of payroll registers with bank payouts and accounting records.
•  Reconcile statutory liabilities and ensure timely payments.
•  Strengthen payroll internal controls and audit readiness.

1. Payroll Reporting & MIS

•  Prepare payroll MIS reports including salary cost analysis, headcount cost, and
• variance analysis.
•  Support finance leadership with payroll cost forecasts and budgeting.

1. Audit & Compliance Support

•  Support internal audit, statutory audit, and tax audits relating to payroll.
•  Maintain documentation for payroll workings, approvals, and reconciliations.

1. Stakeholder Coordination

•  Work closely with HR, payroll vendors, and finance teams to resolve payroll issues.
•  Handle employee payroll queries related to tax, deductions, and salary payments.
• Key Skills & Competencies
•  Strong understanding of payroll accounting and statutory compliance
•  Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting
•  Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payroll
• tools)
•  Strong reconciliation and analytical skills
•  Attention to detail and ability to handle confidential information

Qualifications

•  CA Inter / CMA / MBA (Finance) / B.Com
•  2–6 years of experience in payroll finance, payroll accounting, or finance
• operations

Preferred Experience

•  Experience in shared services or large employee payroll environments
•  Exposure to payroll vendors and HRMS systems
•  Experience handling audit and compliance for payroll