Technical Assistant_ Facilities

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title

Technical Assistant_ Facilities

Reporting To

Facilities Manager

Work Schedule

• Onsite – Baguio City, PH 1. Procurement and Transaction Support
• a. Process EPRs, RFQs, RFPs, and other Facilities transactions in accordance with established procedures.
• b. Coordinate required documentation, approvals, quotations, and supplier requirements.
• c. Maintain accurate transaction records and monitor completion status to support timely execution of Facilities requirements.

1. Facilities Documentation and Records Management

• a. Maintain organized records of blueprints, government permits, project documents, contractor files, and operational records.
• b. Ensure timely retrieval, control, and retention of Facilities documentation.
• c. Support audit readiness through accurate and complete record management practices.

1. Compliance and Regulatory Support

• a. Support PEZA, BFP, DOLE, and other regulatory documentation and permitting requirements.
• b. Coordinate permit applications, renewals, and compliance submissions.
• c. Maintain compliance records and monitor validity of permits, licenses, and certifications.

1. Contractor and Project Coordination

• a. Coordinate contractor documentation, access requirements, and project related approvals.
• b. Provide administrative support for Facilities repairs, maintenance activities, and improvement projects.
• c. Monitor assigned activities and provide status updates as required.

1. Asset and Administrative Support

• a. Serve as the Facilities Tools and Equipment Custodian and maintain accountability records.
• b. Process Travel Authorities, Travel Expense Reports, and vehicle-related documentation.
• c. Maintain records of Facilities assets, equipment, and fleet activities.

1. Operational Support and Continuous Improvement

• a. Prepare workplace signage, visual aids, reports, and departmental communication materials.
• b. Support Facilities initiatives, operational requirements, and departmental projects.
• c. Identify opportunities to improve document management, reporting, and administrative processes.
• Experience: Minimum of 3 years of experience in clerical, administrative, procurement, records management, or operational support functions.
• Experience in document control, facilities administration, contractor coordination, or compliance documentation is an advantage.

Skills and Competencies

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Records and document management.
• Administrative and transaction processing.
• Strong organizational and coordination skills.
• Data gathering and report preparation.
• Attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with purchasing, or workflow approval systems is an advantage.