Executive Assistant to the General Manager

Reports To: General Manager

FLSA Status: Exempt

SUMMARY

The Executive Assistant to the General Manager at GALE Hotels plays a pivotal role in supporting the overall operations and management functions. This position requires a proactive and organized individual who can efficiently handle administrative tasks, coordinate schedules, and contribute to the smooth functioning of the hotel.

RESPONSIBILITIES

• Provide high-level administrative support to the General Manager, including calendar management, travel arrangements, and correspondence.
• Assist in preparing and organizing meetings, presentations, and reports for the General Manager.
• Coordinate communication between various departments, ensuring effective information flow.
• Collaborate with Human Resources to support the recruitment process, including scheduling interviews and onboarding new team members.
• Manage and maintain confidential files, records, and documents for the General Manager.
• Assist in residential sales efforts, including client communication and prospect follow-ups.
• Act as a liaison between the General Manager and department heads, ensuring seamless communication and execution of tasks.
• Assist in budgetary and financial tasks, including expense tracking and reporting.
• Monitor and respond to emails, phone calls, and inquiries on behalf of the General Manager.
• Handle special projects and assignments as directed by the General Manager.

QUALIFICATIONS

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented and able to work independently with minimal supervision.

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree in business administration, Hospitality, or a related field preferred.
• 2+ years of experience in an executive support role.