Part-Time Personal Assistant (Family Office)

About the Role

• We are seeking a highly organized and proactive Personal Assistant to support a busy family office client based in Sebastopol.
• The Personal Assistant will serve as a trusted partner, helping ensure the smooth day-to-day operation of the family’s personal and household affairs.
• This is a hands-on, dynamic role that requires exceptional attention to detail and the ability to anticipate needs.

Key Responsibilities

Errands & Lifestyle Management

• Run personal and household errands.
• Coordinate personal appointments and day-to-day logistics.
• Assist with transportation needs as required.
• Support ad hoc personal and family office-related projects.

Meal Preparation

• Order from meal delivery services and cook as needed.

Administrative Support

• Track expenses, receipts, and invoices; assist with bill pay and expense reporting.
• Manage correspondence, including emails, calls, and mail.
• Oversee filing and organizing projects

Household & Property Management

• Coordinate household projects from start to finish, including sourcing vendors, obtaining quotes, scheduling work, and monitoring progress.
• Serve as the primary point of contact for contractors, maintenance providers, repair technicians, and other service professionals.
• Research and recommend service providers, products, and solutions to support household needs.
• Coordinate home organization projects, including working with professional organizers and other specialty vendors.

Qualifications

• 5+ years of experience as a Personal Assistant, Executive Assistant, or similar role

(family office or private household experience strongly preferred) .

• Exceptional organizational, multitasking, and time-management skills.
• Strong problem-solving ability and proactive mindset.
• High level of discretion, integrity, and professionalism.
• Excellent written and verbal communication skills.
• Calm, flexible, and adaptable under changing priorities.
• Service-oriented with a positive, can-do attitude.
• Valid driver’s license and reliable transportation.

Schedule & Expectations

• Part-time, 1-2 days per week.
• Flexibility and a willingness to respond outside of standard working hours may be required depending on priorities.
• Ability to adjust schedule based on travel, events, or time-sensitive needs.